Job Summary:
The Academic Department Coordinator supports unit heads and faculty in coordination with the Dean’s Office to ensure the effective and efficient operations within the College of Business.
Essential Functions
- Provide support for unit head(s) (e.g., calendar support, meeting scheduling, academic scheduling support, personnel action items, and monitoring department budget)
- Provide support for department/college processes (e.g., new hire, grade change and course change paperwork, book orders, office assignments and faculty teaching schedules, unit scholarships and student awards, course evaluations)
- Provide quality clerical work for department and faculty (e.g., greet and assist visitors, answer telephones, order keys, manage office moves, open and route incoming mail and prepare outgoing mail, schedule and keep department/advisory board meeting minutes, type memos and other correspondence, order supplies)
- Act as liaison between department chair, faculty, staff, students and outside agencies and organizations.
- Monitor support needs in Seidman’s Allendale offices.
- Maintain departmental websites – directory information and events – in the CMS.
- Collaborate with other Academic Department Coordinators and the Dean’s Office in support of the effective operations of the College and in operationalizing shared services.
- Receive information in various forms and determine the appropriate method of processing.
- Disseminate information that may require explanation and interpretation of established university and departmental policies and procedures, and direct individuals to sources of additional information.
- Generate reports, presentation materials, spreadsheets and graphics, and other similar materials using computer systems.
- Responsible for creating, maintaining, updating files, and record-keeping systems in paper and/or computerized formats.
- Coordinate department events and functions.
- Hire, train and supervise student employees.
- Complete special projects and assignments as directed.
- Other related duties as assigned.
Non-Essential Functions:
- Takes, transcribes, and distributes meeting minutes as requested.
- Provide support for college events and functions.
Required Qualifications
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Some college coursework.
- Experience in higher education.
- Intermediate or better skills with both spreadsheet and word processing software.
- Experience with event planning.
Compensation and Benefits: $20.49 per hour
Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellnessresourcesand tuition waiver effective on date of hire.
Supervision Received
Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised
Hire, train, schedule, and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.
Applicants must be legally authorized to work in the United States and must not require sponsorship now or in the future.
About the Department/Division
How to Apply (if applicable):
Apply online at GVSU Careers to be considered; applicants must upload the following (in PDF format) to the online application (five documents or five MB maximum):
- Cover letter
- Curriculum vitae
If selected for an interview, you will be asked to provide the names, phone numbers, and e-mail addresses of three professional references. If you have questions or need assistance, call Human Resources at 616-331-2215. Questions about this position may be directed to the Search Committee Chair, Karen Ruedinger, ruedingk@gvsu.edu.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. Seewww.gvsu.edu/equalopportunity/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.
