Academic Program Coordinator

Job Description:

The Academic Program Coordinator (APC) handles the day-to-day operations that support research, teaching, and learning at the Cogut Institute for the Humanities. Each year, the institute hosts a broad range of events and courses that bring together scholars from across the University.

Reporting to the Director of Academic Programs, the coordinator serves as a first point of contact for prospective applicants, prepares review materials for the institute’s governing board and selection committees, and administers research expense reimbursements for the institute’s faculty and students.

The coordinator works with a changing roster of faculty members to prepare course proposals, ensures that classrooms and offices are ready for use, responds to A/V queries, facilitates travel arrangements for guest speakers and instructors, and supports course-related events and weekly research seminars. The coordinator participates in outreach efforts for these programs and contributes to the design and distribution of communications materials.

The position is part of a collaborative team and regularly interacts with institute staff including the Director, Institute Manager and the Communications Manager. The role involves maintaining knowledge of University policies, technical systems, and institute guidelines and requires acting as a financial coordinator.

Education and Experience

• Associate’s degree and 3 years related experience or the equivalent combination of education and work experience.
• Experience in higher education, preferred.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Excellent attention to detail.
• Excellent computer proficiency, including Google Suite, Microsoft Office (Excel, Word, PowerPoint), Workday, Banner, GSIM, scheduling software and Zoom, with a proven ability to learn new software tools as necessary.
• Strong financial skills.
• Experience with use and troubleshooting of A/V systems and office equipment, preferred.
• Ability to maintain good working relationships with all levels within the University and external communities.
• Initiative and ability to think, act, and solve problems independently and as a member of a highly collaborative team.
• Ability to multitask and prioritize workload and goals in a fast-paced environment.

Additional physical demands and working conditions:

May be expected to work some evenings and weekends (days).

Applicants must submit a cover letter and CV/resume.

Why Brown?

Brown University is a leading research university that is distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more. Read more about the benefits of working at Brown here.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-06-10

Job Posting Title:

Academic Program Coordinator

Department:

COGUT Institute for the Humanities

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.