Academic Programs Administrator

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Academic Programs Administrator, School of Medicine’s Biomedical Graduate Education – Georgetown University Medical Center

The Department & Academic Programs Administrator supports the academic, admissions, student life, and administrative functions of the M.S. in Biohazardous Threat Agents & Emerging Infectious Diseases, MS in Biomedical Advocacy and Policy, MS and PhD in Microbiology and Immunology programs. The position coordinates activities for more than 50 graduate students and works closely with the Department Chair and Directors of Graduate Studies to ensure smooth program operations. The Administrator plays a key role in advancing the department’s educational missions by supporting faculty, staff, and students and managing essential administrative and financial operations.

Additional duties include, but are not limited to:

• Advise and support ~50 graduate students; track academic progress and compliance

• Administer program logistics including course schedules, faculty support, events, and reports

• Coordinate graduate admissions, recruitment, and orientation activities

• Collaborate with University offices to advance student services and departmental initiatives

Work Interactions

The Department & Academic Programs Administrator reports directly to the Department Chair and works closely with the Directors of Graduate Studies for all graduate programs in the Department of Microbiology & Immunology. The position requires daily interaction with faculty, staff, and students to support the department’s academic missions. The administrator also collaborates with the Biomedical Graduate Education (BGE) Dean’s office, the Registrar, and the Office of Global Services to ensure effective operations and compliance with policies. Through these responsibilities, the administrator contributes to the department’s success and advances Georgetown University’s mission of academic excellence and student support.

Requirements and Qualifications

• Bachelor’s Degree is required

• 1–3 years of administrative, database, and computer experience

• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Suite

• Strong organizational, interpersonal, and problem-solving skills

• Ability to prioritize multiple responsibilities, work independently, and collaborate effectively in a team

• High attention to detail, reliability, and ability to maintain confidentiality of data and information

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$20.16 - $31.30

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.