Accounts Payable Specialist

Summary

Temporal is at an interesting point growing fast, expanding globally, and building the finance infrastructure to match. AP is a high-volume, high-accountability function here: a large and growing vendor base, multi-currency transactions, and a steady stream of inquiries from across the business. We need someone who takes pride in keeping all of that running cleanly, on time, every cycle without being asked.

Youll own full-cycle AP in Bill.com, manage vendor relationships, administer the expense program in Navan, and be the go-to for payment questions from Finance, HR, Legal, and the broader business. This role is for someone who is deeply organized and self-directed.

What You'll Do

Full-Cycle AP Operations

• Own end-to-end invoice processing in Bill.com intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire
• Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner
• Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record)
• Own 1099 preparation and filing maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed
• Process invoices across multiple legal entities as international subsidiaries come online apply the correct entity, currency, and intercompany treatment to each transaction
• Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations

Vendor Management

• Onboard new vendors from end to end collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement
• Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records
• Serve as the primary point of contact for vendor payment inquiries respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder
• Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks

T&E and Expense Management

• Administer the employee expense reimbursement process in Navan review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently
• Manage the corporate card program in coordination with Finance and HR handle card issuance and termination, monitor spend against policy, and reconcile card transactions monthly
• Identify recurring policy violations or process friction and bring solutions to the Senior Accounting Manager the expense process should get cleaner every quarter, not stay the same
• Prepare monthly T&E reporting and variance analysis for department heads and Finance leadership

Month-End Close

• Prepare and post AP accrual journal entries in Rillet; ensure all invoices received but not yet processed are captured before close
• Reconcile the AP subledger to the GL monthly; investigate and resolve any variances before books are closed
• Review aged payables and unapplied credits; proactively resolve items before they age beyond 60 days
• Support the annual EY audit by preparing AP aging schedules, vendor reconciliations, payment support, and any other documentation requested by auditors

What Youll Need

• 3+ years of full-cycle accounts payable experience; prior experience at a high-growth tech company is a strong plus
• Proven ability to manage high invoice volume without losing accuracy you stay organized, hit payment deadlines consistently, and keep the queue clear
• Hands-on experience with Bill.com or a comparable AP automation platform (Tipalti, Airbase, or similar); Bill.com experience is strongly preferred given thats what we run
• Experience administering a T&E or expense platform Navan, Concur, Expensify, or similar; you've audited expense reports and enforced a policy, not just processed reimbursements
• Experience with a modern cloud ERP Rillet, NetSuite, Sage Intacct, or equivalent; you understand how AP flows into the general ledger and what a clean subledger looks like
• Strong Excel and Google Sheets skills you're comfortable building reconciliations, pivot tables, and AP aging analysis from scratch without a template
• Working knowledge of 1099-NEC/MISC reporting requirements, W-9 collection and TIN matching, and the basics of sales/use tax applicability
• Comfortable holding the line on expense policy you can tell an employee their submission doesnt meet policy clearly and without drama, and you dont cave under pushback
• Clear, proactive communication across functions Finance, HR, Legal, and vendors all need different things from AP, and you know how to calibrate
• High attention to detail and genuine ownership mentality AP errors have downstream consequences for vendors, the close, and the audit, and you take that seriously
• Experience with a procure-to-pay or spend management platform such as Zip, Coupa, Airbase, or Ramp

Preferred:

• Multi-entity or multi-currency AP experience you've processed invoices across legal entities and know how intercompany and FX coding work in practice
• Experience supporting a financial statement audit youve prepared AP schedules, aging reports, and reconciliations for external auditors and know what clean documentation looks like

Compensation

• The estimated pay range for this role is $100,000 - $150,000 depending on experience and location.
• Additionally, this role is eligible to participate in Temporals equity plan.