Administrative Assistant - Facilities and Office Services

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Administrative Assistant, Facilities and Office Services, reporting to the Regional Director, Facilities and Office Services. The Administrative Assistant will be responsible for providing administrative support as well as a wide range of administrative assistance to the Regional Director, Facilities and Office Services, local office facilities and local office administration to facilitate the design, development, and implementation of various office and firmwide initiatives. This position regularly interacts with clients and all levels of personnel throughout the firm.

This position will reside in our New York, New York office with an essential work schedule of 5 days per week. Flexibility with overtime is required.

What You'll Do

• Support daily office operations, including office moves, renovations, construction projects, and facilities programs with Open Blue software.

• Maintain facility safety documentation and coordinate building maintenance with property management, vendors, and internal teams.

• Partner with Firm and Local IT to resolve office and building infrastructure issues.

• Coordinate vendor services, contracts, renewals, and procurement activities.

• Support conference center, hospitality, mail, and copy center operations.

• Assist with office security systems and emergency preparedness planning.

• Track departmental budgets, expenses, and identify opportunities to improve efficiency.

• Collaborate with Facilities, Office Administration, Procurement, and Regional Directors to standardize processes and improve operations.

• Purchase and maintain inventory of office, conference room, hospitality, and branded supplies* Support daily office operations, including office moves, renovations, construction projects, and facilities programs.

• Maintain facility safety documentation and coordinate building maintenance with property management, vendors, and internal teams.

• Partner with Firm and Local IT to resolve office and building infrastructure issues.

• Coordinate vendor services, contracts, renewals, and procurement activities.

• Support conference center, hospitality, mail, and copy center operations.

• Assist with office security systems and emergency preparedness planning.

• Track departmental budgets, expenses, and identify opportunities to improve efficiency.

• Collaborate with Facilities, Office Administration, Procurement, and Regional Directors to standardize processes and improve operations.

• Purchase and maintain inventory of office, conference room, hospitality, and branded supplies

Who we are looking for

• 3-5 years of administrative support experience required.

• Bachelor’s degree a plus.

• Professional services industry experience a plus.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

#LI-Hybrid

For positions in New York, NY, the salary range for this job posting is: $57,900.00 - $92,550.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or talent.acquisition@morganlewis.com

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.