Administrative Assistant III
Medtronic
Seoul, Seoul, Korea
Full-Time
Competitive
OfficeAssociate
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
The Administrative Assistant III at the Medtronic Innovation Center (MIC) Korea plays a critical role in ensuring the seamless execution of healthcare professional (HCP) training programs and operational excellence. This position is responsible for end-to-end administration across event management, inventory controls, corporate procurement, and on-site hospitality support. The ideal candidate will be highly organized, detail-oriented, and capable of managing rigorous compliance and logistical requirements in a fast-paced medical education environment.
Responsibilities may include the following and other duties may be assigned:
Event & Education Program Administration:
Coordinate and manage schedules for requested medical education programs, ensuring accuracy across organization booking calendars.
Initiate and manage pre-approval workflows for event expenses utilizing corporate event platforms (cVent).
Execute required administrative and legal documentation for speaker fees, honoraria, and advisory boards via compliance systems (onit).
Prepare and submit timely pre-declarations and screening/review requests to the Korean Medical Devices Industry Association (KMDIA) to ensure absolute regulatory compliance.
Inventory & Logistics Management:
Maintain and audit the facility's Fixed Asset tracking lists to ensure precise records.
Oversee comprehensive logistics and material management required for smooth execution of training programs.
Manage procurement and replenishment cycles for consumable supplies and operational items used during events.
Procurement & Financial Administration:
Execute purchase requisitions and generate Purchase Orders (PO) using the Ariba system.
Manage tax invoices, reconciliations, and financial tracking documentation via the GIP system.
Facilitate corporate capital and asset approval request processes through proper management channels.
Handle new vendor onboarding, registration, and profile maintenance in corporate systems.
On-Site & Hospitality Support:
Perform professional reception and front-desk duties on active event days, serving as the primary point of contact for visitors and HCPs.
Coordinate physical auditorium setups, AV readiness, and room configurations tailored to specific seminar/lab requirements.
Deliver top-tier client service, proactively responding to customer inquiries and providing live operational support during active sessions.
Required Knowledge and Experience:
Bachelor's degree or equivalent professional experience in Business Administration, Hospitality, or a related field.
Minimum of 3–5 years of administrative assistant, event coordination, or procurement support experience, preferably within a multinational or healthcare/medical device setting.
Proficiency with corporate enterprise systems such as Ariba, cVent, or similar ERP and compliance platforms.
Familiarity with KMDIA guidelines, fair competition codes, or medical compliance screening processes is highly advantageous.
Excellent communication, organizational, and multitasking skills with a strong customer-centric mindset.
Fluency in Korean, with professional proficiency in written and spoken English preferred for corporate communication.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here