Administrative Assistant, PEI (Projects, Energy & Infrastructure)

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we’re focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition – which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity

We are seeking an Administrative Assistant to join our Melbourne office on a permanent, full-time basis.

You’ll join our Projects, Energy & Infrastructure team and be mentored by experienced Legal Assistants to support the smooth running of the practice. This role offers variety, training and will give you the skills to pursue a fulfilling career in the legal sector.

This role is on-site, based in our CBD office Monday – Friday.

What you’ll do

• Keep things running smoothly by managing competing tasks and deadlines

• Assist the team with matter management, time recording and monthly billing

• Pitch in with business development tasks and assist with organising client and team events

• Manage printing tasks, filing and archiving, as well as general document support

• Support day to day office operations, with a focus on processing expenses, coordinating meeting room bookings, and handling incoming and outgoing mail

To learn more, check out our 'Day in the Life' video here.​

What you’ll bring

• Previous experience in an administration role or as a supervisor in retail/hospitality

• An organised and detail-oriented approach

• Familiarity with Microsoft Office (Outlook, Word, Excel and PowerPoint)

• An ability to manage competing priorities whilst remaining calm and professional

• A friendly and collaborative attitude

• An innovative mindset, curious about AI and emerging technologies

What you can expect from us

• We’re a world leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.

• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.

• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

• For more benefits on offer such as our holistic wellbeing fund or home office allowance please click here.

• Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Team

Projects, Energy & InfraFull time

Location

Melbourne

Contract type

Permanent Contract

Diversity & Inclusion

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.