Administrative Assistant, Retail and Marcom Engineering

Do you love understanding every detail of how new technologies work? Join the team that serves as Apple's nerve center, our Information Systems and Technology group. There are countless ways you'll contribute here, whether you're coordinating technology needs for product launches, designing music solutions for retail locations, or ensuring the strength of in-store Wi-Fi connections. From Apple Pay to the Apple website to our data centers around the globe, you'll help design and manage the massive systems that countless employees and customers rely on every day.

Description

We are seeking an organized, analytical Executive Administrative Assistant with strong business judgment to provide comprehensive support to the Retail Engineering leader and their global teams. You'll connect with people across functions and levels, blending direct support with independent problem-solving.

Responsibilities:

The successful candidate will multitask and prioritize incoming requests without requiring close supervision, performing a wide range of administrative duties and project work:

Executive Support: Provide comprehensive administrative support to the Retail Engineering leader and their global teams.

Calendar & Meeting Management: Proactively manage complex calendars, prioritizing inquiries, resolving scheduling conflicts, and coordinating multi-executive, multi-location meetings (in-person/virtual) with sound judgment.

Travel & Expense Management: Coordinate domestic and international travel arrangements for select team members and facilitate expense reporting.

Project & Event Coordination: Manage diverse projects with exceptional attention to detail, accuracy, and timeliness. Plan, coordinate, and execute internal events (e.g., Large and complex Global Team events like product launches, off-sites, team-building).

Facilities & Operations Support: Oversee facilities and operations support: space planning, conference room maintenance, supply management (ordering, stocking, mail), floor plan updates, facilities/maintenance requests, and security/privacy compliance.

Employee Onboarding & Support: Support employees by distributing equipment, processing access requests, and assigning desk allocations, adhering to operational policies.

Team Collaboration & Development: Collaborate with IS&T administrative assistants, contributing to new admin onboarding/training and assisting with recruitment/interviews as needed.

Preferred Qualifications

Integrity & Discretion: Proven ability to handle sensitive and confidential information with utmost integrity and discretion.

Communication Excellence: Exceptional written and verbal communication skills, demonstrating professionalism and tact with all levels of stakeholders.

Organizational Prowess: Meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks and priorities effectively in a fast-paced, time-sensitive environment.

Proactive Problem-Solving: Demonstrated ability to anticipate needs, effectively resolve complex issues and scheduling conflicts, and make timely, well-informed decisions aligned with Apple's best interest.

"Can-Do" Attitude: Positive, approachable personality with a "can-do" demeanor - no task is too big or too small.

Relationship Building: Experience fostering strong cross-functional relationships and promoting team collaboration.

Conflict Resolution: Adept at balancing individual and business needs, influencing others, and skillfully handling conflict, including knowing when to escalate.

Resilience: Ability to remain calm and maintain a sense of humor under pressure.

Minimum Qualifications

AA/AS degree and 4-6 years of relevant work experience.

Physical Requirements: Capable of lifting packages up to 20 lbs and pushing a cart.

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $50.66 and $76.05/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.