Administrative Assistant - Special Projects

Do you love supporting others and being a trusted go-to resource? Do you thrive on variety-balancing deep expertise with new challenges each day? If you're an innovative, proactive administrative professional eager to grow your skills, we'd love for you to join Special Projects' collaborative and high-energy team!

Description

In this role, you'll provide high-level support to two Senior Directors and their software engineering teams, while serving as a trusted backup to the VP as needed. You'll thrive in a fast-paced, constantly evolving environment where multitasking, organization, and unwavering attention to detail are essential. The ideal candidate is self-motivated, proactive, and able to exercise sound judgment, communicate clearly, and build effective systems while staying closely connected to everything happening across the teams. Because this role involves access to sensitive information and secure areas, confidentiality and discretion are critical.

This position also requires both cognitive and physical capabilities. You'll regularly assist with light office tasks, including preparing meeting spaces and supporting events. In this dynamic environment, you'll have the opportunity to make a meaningful impact, expand your skills, and enjoy the work you do.

Responsibilities:

Manage complex calendars, adjusting quickly to shifting priorities and last-minute requests.

Plan and coordinate internal events, including off-sites, team-building activities, and support with organization-wide meetings.

Prioritize and track multiple projects in a fast-paced environment, ensuring accuracy, timely follow-up, and attention to detail.

Oversee daily office operations including managing domestic and international shipments, initiating purchase orders, and partnering with the lead EA on space planning and seating needs.

Manage and track equipment for new hires, contractors, and employee refreshes.

Ensure a seamless onboarding experience by preparing required equipment, coordinating Day 1 readiness, and training new team members on processes and procedures.

Collaborate with the administrative team to standardize processes, share best practices, and improve operational efficiency.

Foster a positive and respectful work environment by demonstrating strong communication, diplomacy, and emotional intelligence in all interactions.

Preferred Qualifications

Project management experience.

Experience supporting engineering or technical teams.

Strong conflict-management skills and ability to escalate issues appropriately.

Minimum Qualifications

5-6 years of administrative and calendaring experience supporting senior leadership.

Excellent written and verbal communication skills, with comfort interacting with senior executives and cross-functional teams.

Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

Proven ability to work independently, exercise sound judgment, and maintain strict confidentiality.

Proactive, solution-oriented, and able to work independently while navigating ambiguity and shifting priorities.

Maintains composure under pressure while making timely, well-informed decisions.

Proficiency with Mac OS/iOS, Calendar, Mail, Slack, and Keynote, with the ability to quickly learn, adapt to, and effectively leverage new technologies as business needs evolve.

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $43.49 and $76.05/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.