Administrative Coordinator (Labor & Employment practice)

About Charles River Associates

Charles River Associates is a leading global consulting firm that provides economic, financial, and business management expertise to major law firms, corporations and governments around the world. CRA advises clients on economic and financial matters pertaining to litigation and regulatory proceedings, and guides corporations through critical business strategy and performance-related issues. Since 1965, clients have engaged CRA for its combination of industry experience and rigorous, fact-based analysis that provide clients with clear, implementable solutions to complex business concerns.

Position Overview

CRAs Labor and Employment Practice provides expertise and support in a wide range of litigation disputes involving employment processes such as compensation, hiring, promotion, termination, and the role of gender, race, ethnicity and age in employment practices. Our clients, which include preeminent law firms, Fortune 500 companies, and government agencies, come to us for our technical skills, rigorous analysis, and expert insight to understand all aspects of their employment data. We also assist employers by conducting proactive studies of employment and contracting practices, monitoring consent decrees and settlement agreements, and designing systems to track employment practices.

We seek a full-time Administrative/Operations Coordinator for our Labor and Employment practice to provide support to Vice Presidents and the practice team. This role may encompass a number of critical areas including general administrative support, billing, project administration, marketing and social media management, and recruiting and onboarding coordination. Note that this position will have a heavy emphasis on compiling and editing information for the invoicing process.

The Administrative/Operations Coordinator serves as a critical connection between, and among, our internal team, clients, and corporate departments. They will be proficient in technology and have exceptional organizational, time-management and communication skills, with a strong attention to detail. A successful Administrative/Operations Coordinator will demonstrate initiative and responsiveness, pick up new skills quickly, and exhibit an ability to anticipate next steps. This position reports to the Labor and Employment Operations and Clients Relations Manager.

• Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues (large part of overall role);
• Follow up and provide regular reporting on outstanding project unbilled, receivables and write-offs under direction of Vice Presidents and project managers;
• Deliver project administration support: oversee conflict checks, client retention letters, project code requests; process vendor invoices, team expense reports, check requests and timesheets in a timely manner;
• Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, and provide administrative backup for other support roles;
• Oversee client relationship management database and deliver marketing and business development support, including social media platform updates, marketing event logistical support, and material preparation;
• Ensure adherence to corporate and practice marketing and social media protocols;
• Manage logistics for internal and external practice meetings and client events, including technology set-up, meeting room reservation and food ordering;
• Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices;
• Other administrative duties, as assigned.

Desired Qualifications

• Bachelor's degree (preferred) or equivalent number of years of full-time work experience;
• Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook); proficient with technology and learning new software programs;
• Exceptional attention to detail with a quantitative orientation and focus on quality in work product;
• Displays good judgment and problem-solving skills in a fast-paced environment; able to maintain confidentiality of sensitive information;
• Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude;
• Well organized, flexible and capable of managing multiple priorities simultaneously;
• Outstanding written and oral communication skills;
• A high level of initiative, a strong work ethic and dedication to quality.

To Apply

To be considered for this position, we require the following:

• Resume please include current address, personal email and telephone number;
• Cover letter please describe your interest in CRA and how this role matches your goals.

Career Growth & Benefits

• CRAs robust skills development programs, including a commitment to offering training annually through formal and informal programs, encouraging you to thrive as an individual and team member. Training consists of technical training, presentation skills, internal seminars, and career mentoring and performance coaching from an assigned senior colleague. Additional leadership and collaboration opportunities exist through internal firm development activities.
• We offer a comprehensive total rewards program including a superior benefits package, wellness programming to support physical, mental, emotional and financial well-being, and in-house immigration support for foreign nationals.

Work Location Flexibility

CRA creates a work environment that enables our colleagues to benefit from being together in the office to best deliver on our promise of career growth, mentorship and inclusivity. At the same time, we recognize that individuals realize a range of benefits when working from home periodically. We currently ask that individuals spend 4 days a week on average working in the office (which may include traveling to another CRA office or to a client's location), with specific days determined in coordination with your practice or team.

Our Commitment to Equal Employment Opportunity

Charles River Associates is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other protected characteristic under applicable law.

Salary and other compensation

A good-faith estimate of the annual base salary range for this position is $58,000 - $70,000. Starting pay within this range may vary based on factors such as education level, experience, skills, geographic location, market conditions, and other qualifications of the successful candidate. This position may be eligible for additional bonus incentive compensation. CRA offers a comprehensive benefits package, subject to eligibility requirements, which may include: medical, dental, and vision insurance; 401(k) retirement plan with employer match; life and disability insurance; paid time off (vacation, sick leave, holidays); paid parental leave; wellness programs and employee assistance resources; and commuter benefits.