Administrative Project Coordinator at Flagship Pioneering, Inc. | JobProMax

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.

What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet.

Many of the companies Flagship has founded have addressed humanitys most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized twice on FORTUNEs Change the World list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been twice named to Fast Companys annual list of the Worlds Most Innovative Companies.

Role Summary:

The Administrative Project Coordinator plays a critical enabling role withinBioMedicines, supporting Flagship-style operations that emphasize speed, clarity, and disciplined execution. This role helps keep teams aligned across a highly matrixed, global organization by coordinating projects, meetings, and shared information. The Project Coordinator acts as an operational connective tissuereducing friction, increasing transparency, and enabling leaders and teams to focus on value creation.This individual needstotaketheinitiative todriveissues andactionsforwardindependentlyto enableresults.

Key Responsibilities

Program & Portfolio Enablement

Support cross-functional programs by tracking action items, milestones, and key decisions in a lightweight, execution-focused manner.

Ensure clear follow-up and accountability coming out of leadership, program, and governance meetings.

Help maintain rhythm across core operating forums (program reviews, leadership meetings, Flagship touchpoints).

Meeting Coordination & Operating Cadence

Schedule and coordinate meetingsto support the teambeingcognizantofglobal time zones, balancing speed with respect for team capacity.

Manage recurring operating and governance meetings, including agenda preparation, material readiness, and post-meeting action tracking.

Partner with meeting owners to ensure meetings are purposeful, decision-oriented, and well-documented.

SharePoint & Knowledge Management

MaintainBioMedicinesSharePoint as a single source of truth aligned with Flagship operating norms.

Ensure materials are current, clearly structured, and easy to navigate (programs, governance, decision logs, reference materials).

Support disciplined document hygiene, version control, and archiving.

Cross-Functional & Global Team Support

Serve as a trusted operational partner to program teams, functional leaders, and Flagship stakeholders.

Support onboarding by enabling fast access to systems, documents, and ways of working.

Facilitate coordination across R&D, operations, corporate functions, and external partners.

Continuous Improvement

Identify opportunities to simplify processes, reduce overhead, and improve information flow.

Help implement practical tools, templates, and working norms consistent with Flagships lean operating model.

Qualifications & Experience

35 years of experience in project coordination, operations, or program support within biotech, life sciences, or similarly fast-moving environments.

Experience supporting highly matrixed teams and senior leaders.

Strong proficiency with SharePoint and Microsoft 365 (Outlook, Teams, PowerPoint, Excel).

Comfort working with ambiguity and evolving priorities.

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, FSP) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneerings internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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The salary range for this role is $88,000 - $121,000. Compensation for the role will depend on a number of factors, including a candidates qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future.

Administrative Project Coordinator

Flagship Pioneering, Inc.

Job Description

Role Summary:

Key Responsibilities

Qualifications & Experience

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