DEPARTMENT: Executive Leadership
POSITION: Administrative and Social Media Coordinator (Onsite)
REPORTS TO: General Manager
PAY RATE: $33 - $39 per hour
SUMMARY:
Legends Global/The Moscone Center in San Francisco is seeking a professional, organized, and proactive Administrative and Social Media Coordinator to support the General Manager and Associate General Managers. This role provides administrative and coordination support to the executive leadership team, including calendar management, scheduling, meeting coordination, reporting, correspondence, social media support, and contract tracking assistance.
The position will also support social media initiatives, vendor documentation, and operational processes. The ideal candidate is detail-oriented, adaptable, tech-savvy, and comfortable managing multiple priorities in a fast-paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative Responsibilities
- Provide day-to-day administrative support to the General Manager and Associate General Managers.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare meeting materials, reports, presentations, and correspondence.
- Assist with travel arrangements, expense reporting, and internal meetings.
- Maintain organized files, records, and confidential information.
- Support communication between leadership, employees, vendors, and external partners.
- Assist with special projects and operational tasks as needed.
- Other duties as assigned.
Social Media Responsibilities
- Create and schedule social media posts for the Moscone Center’s platforms.
- Assist with creating engaging content that supports Moscone Center’s digital and social presence.
- Support paid and organic social media campaigns, including tracking engagement and performance metrics.
- Generate basic reporting on social media channels and website traffic metrics using Google Analytics and platform insights.
- Take photos of conventions and events and coordinate with Moscone Center staff to gather all event photography and content assets to a file share system.
- Update website content as requested, including basic formatting and photo placement.
- Stay up to date on the latest social media events and trends, platform updates, and best practices.
- Maintain a professional and engaging online presence across company platforms.
- Assist with internal communications, presentations, flyers, and promotional materials.
- Monitor social media engagement and escalate inquiries when appropriate.
- Other duties as assigned.
Contract Review Responsibilities
- Organize, track, and maintain vendor contracts, vendor agreements, and related documentation.
- Monitor contract deadlines, renewal dates, and approval timelines and provide reminders as needed.
- Maintain organized filing systems for contracts and operational records.
- Support leadership with contract-related tracking, reporting, and administrative follow-up.
- Assist with invoice tracking, purchase orders, and operational paperwork.
- Ensure documents are complete, organized, and routed appropriately for review and approval.
- Other duties as assigned.
QUALIFICATIONS:
- Bachelor’s degree is preferred, or equivalent combination of education and experience.
- 2+ years of administrative, office support, coordination, social media support, or related experience.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office suite (Excel, PowerPoint, Word), Google Workspace, and social media platforms, including Instagram, Facebook, LinkedIn, and X.
- Experience with Canva, Drupal, Adobe Creative Suite, or other basic content creation tools.
- Understanding of social media content creation and platform best practices.
- Experience supporting document tracking, vendor coordination, contracts administration support, or managing operational paperwork.
- Photography experience strongly desired.
- Strong professionalism and confidentiality.
- Strong attention to detail and follow-through.
- Positive attitude with the ability to work independently and collaboratively in a fast-paced environment.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally stand, walk, bend, and lift up to 30 pounds.
- Frequent use of standard office equipment, including phones, printers, and computers.
- Ability to read screens, review documents, and perform work requiring close visual attention.
- Ability to communicate effectively in person, by phone, and in writing.
Please apply with a copy of your resume to be considered.
Equal Opportunity Statement
Legends Global is committed to fostering a diverse, equitable, and inclusive workplace. We encourage applications from individuals of all backgrounds, including Women, Minorities, Individuals with Disabilities, and Protected Veterans.
Legends Global is proud to be an Equal Opportunity/Affirmative Action employer and a VEVRAA Federal Contractor.
