Assistant Manager - Procurement

Job Title

Assistant Manager - Procurement

Job Description Summary

Job Description

1.
Document Verification & Regulatory Compliance
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Conduct thorough audits of all vendor documentation against the defined Scope of Work.
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Cross-verify submissions with relevant digital portals to ensure accuracy, authenticity, and regulatory compliance.
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Ensure adherence to statutory and internal compliance requirements at all stages.
2. Workday Management
Onboarding
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Validate vendor documentation and coordinate with the Vendor Support Centre (VSC) for approvals related to new vendor code creation.
System Management
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Create, update, and maintain vendor profiles accurately within the Workday portal.
Compliance & Updates
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Audit and update existing vendor records for changes in GST, banking details, or company information to keep data current and compliant.
Finance Coordination
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Collaborate with the Finance team to verify bank details post vendor code creation.
3. AI Team Collaboration (Asset Infinity)
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Manage daily data uploads and verification activities within the Asset Infinity portal.
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Coordinate with the AI team to ensure data alignment and resolve discrepancies related to vendor code updates.
4. Reporting & Dashboards
Responsible for end-to-end preparation, validation, and distribution of monthly reports, including:
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Turnaround Time (TAT) Report
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MSME Data Report
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Active Vendor List
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Monthly Dashboard
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MSA Verification (Quarterly – every 3 months)
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CGL Verification (Quarterly – every 3 months)
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PSARA Verification (Quarterly – every 3 months)
5. Master Data Management
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Maintain accurate and up-to-date vendor master data, including contact details, email IDs, GSTIN, and banking information.
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Perform bi-annual verification of MSME certifications.
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Systematically update vendor payment terms to ensure ongoing financial and regulatory compliance.

INCO: “Cushman & Wakefield”