Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
KEY RESPONSIBILITIES
Matter Intake & Data Quality:
Oversee, review and confirm matter details for manual and automatic new matter creation; ensure complete and accurate data within the e-billing platform.Maintain ‘front door’ intake standards and data hygiene; coordinate with requestors to resolve missing/incorrect information.Invoice Processing & Issue Resolution:
Monitor invoice submission, perform preliminary compliance checks against policies/OCGs, and route for approval.Troubleshoot invoice discrepancies (entity mismatch, correct allocations, rates, narratives, coding); liaise with law firms and internal approvers to resolve in a timely manner.Facilitate invoice payments with key Finance stakeholders ensuring timely payments to legal vendors.Respond to questions from internal stakeholders and external law firms on invoice and payment status.Cross-Functional Coordination & Reporting:
Report on invoice reconciliation and payment status; provide regular updates to internal teams and firms.Prepare aging reports and ad-hoc billing summaries for leadership reviews; support matter inventory clean-up and close-out.Policy Compliance & Process Documentation:
Ensure billing processes adhere to firm policies, OCGs, and engagement letter requirements; escalate non-compliance as needed.•Help document and improve billing protocols as systems and organizational needs evolve; contribute to playbooks and FAQs.
QUALIFICATIONS
Education:
•Bachelor’s degree in Business, Finance, Economics, Accounting, or Data Analytics required.
Required Skills & Experience:
3-5+ years of experience in legal billing, e-billing, AP, procurement operations, or law firm billing; in-house or asset management exposure a plus.• Advanced Microsoft Office and Excel skills; familiarity with e-billing/matter management platforms (e.g., Brightflag, CounselLink, SimpleLegal, Legal Tracker, TyMetrix) and basic reporting a plus.
Analytical mindset with strong reconciliation and problem-solving skills; high attention to detail and data accuracy.Reporting Relationships
Associate Vice President, Legal Vendor Strategy & Management
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
