Athleta Field Administrative Assistant

About the Role

Provides proactive administrative and operational support to multiple Athleta Field Directors. Manages complex, multi–time‑zone calendars; coordinates in‑person, off‑site, and virtual meetings; books travel and processes expenses; and drives communications, follow‑ups, and field visit logistics across regions with sound judgment, discretion, and urgency.

What You'll Do

• Manage multi–time‑zone calendars for multiple Directors; anticipate needs and resolve conflicts.
• Plan and run in‑person, off‑site, and virtual meetings; prepare agendas/materials, coordinate logistics/technology, capture notes, and track actions.
• Book field travel (including multi‑stop itineraries) and process/reconcile expense reports accurately and on time.
• Draft, proof, and distribute communications and recaps; maintain shared documents, trackers, and team resources.
• Schedule store/market visits and region meetings; coordinate logistics, materials, and follow‑ups.
• Liaise with the Field Leadership team and cross‑functional business partners to align timelines, secure inputs, and remove blockers.
• Support field leadership onboarding (scheduling, materials, access requests, and orientation logistics).
• Operate with minimal day-to-day instruction; use sound judgment to prioritize, anticipate needs, and make recommendations to improve processes and outcomes.
• Support miscellaneous projects and ad hoc work across the Field Leadership team as priorities evolve.
• Handle sensitive information with discretion; uphold company policies and brand standards.

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management

• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)

• Strong sense of urgency with the ability to handle multiple tasks

• High degree of professionalism and confidentiality

• Experience in customer service and/or a high-pressure, multitask environment