Job Description
Job Title: Back Office Accountant
Location: Corporate
Department: Finance
Job Summary: The Back Office Accountant is responsible for the preparation of fuel procurement and economic trading journal entries and reconciliations and review/analysis of automated entries. This position will be responsible for select balance sheet analysis and monthly bulk fuel reconciliations, including assisting with the analysis of variances. This position will also develop process efficiencies and assist with the accounting for new fuel strategies.
Principal Duties:
- Create certain period-end journal entries, including the entries to record Economic Trading and Supply Book realized and unrealized options, forward gains and losses, negative terminal adjustments, deferred realized sales, butane commission and barge fee entries.
- Perform monthly account reconciliations on economic trading and broker account results to ensure all balances are appropriate before finalization of close. Compare Economic Trading P&L balances at month end between the Mark-to-Market and SAP to determine any variances, root cause of the variance and the appropriate corrective action including any necessary accounting adjustments.
- Prepare weekly fuel estimate items such as a negative terminal estimate, which includes validation of terminal positions turning positive and review of any unusual transactions, review of weekly realized sales and review and comparison of weekly WACOG rates to ensure accurate rates used for lifting of bulk fuel by the Retail Fuel Accounting department.
- Responsible for the preparation and review of monthly balance sheet analysis for key fuel related accounts.
- Responsible for the preparation and review of monthly bulk fuel inventory account reconciliations, including detailed rollforward of all terminal, pipeline, ethanol and barge related activity. Investigate variances and determine proper accounting treatment or adjustments necessary.
- Complete all accounting functions associated with RIN trading activities; including the oversite of RIN transfers to counterparties through a third party administrator.
- Prepare and review all fuel sales invoices to customers and review the contractual terms to ensure any additional taxes and fees agreed to by traders/buyers are included.
- Provide monthly close updates and high-level summary results to the Corporate Accounting department and various members of accounting/fuel management for review.
- Research and resolve any purchase invoice discrepancies with sellers or Front and Middle Office, based on deal details, contracts or broker deal confirms.
- Prepare monthly ethanol related files for the Tax and Retail Fuel Accounting departments and quarterly files for Tax and TOC meetings as well as other requested items throughout the year.
- Review and process the payment of all bulk fuel purchase and fee invoices, which includes the verification of price, units, and location. Initiate wire or ACH for all payments, ensuring payments are made in accordance with strictly adhered to payment terms. Research and pay any fees and/or taxes on the invoice.
- Assist with the weekly preparation of fuel devaluation and non-fuel hedging slides, weekly Mark-to-Market gain/loss comparison and weekly realized sales email, as needed.
- Track any unpaid transactions during the month and follow up with the counterparties for timely receipt of invoices. Maintains a clear list of open payables to mitigate risk of duplicate payment.
- Complete other daily tasks, as needed, such as payment for bulk fuel hydrocarbon purchases and pipeline/terminal fees, sales invoicing, payment of margin calls, tracking of open payment and sales items.
- Perform special projects (ad hoc analysis and reports, etc.) and other duties as assigned.
Essential Functions:
- Ability to work well individually as well as in a team environment
- Strong analytical and GAAP accounting skills
- Excellent oral and written communication skills
- Excellent customer service skills
- Detail oriented and strong organizational and time management skills
- Strong problem solving skills
- Excellent interpersonal skills
- Ability to work additional hours, nights and weekends, as necessary.
Basic Qualifications:
- Bachelor’s degree in Accounting or related business discipline preferred
- Three+ years of accounting experience
- Demonstrated analytical and reporting skills; Fuel Accounting or Commodities Accounting experience preferred
- Ability to understand complex fuel transactions and how to properly account for them.
- Skilled in the use of Microsoft Office products, especially proficient in the use of Excel; Quick to learn fuel-related and other systems such as SolArc RightAngle and SAP.
Wawa will provide reasonable accommodation to complete an application upon request, consistent with applicable law. If you require an accommodation, please contact our Associate Service Center at asc@wawa.com.
Wawa, Inc. is an equal opportunity employer. Wawa maintains a work environment in which Associates are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Associates without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.
