Job Description – Senior Bid Coordinator
Role Overview
We are looking for an experienced Senior Bid Coordinator to support and coordinate end-to-end proposal and bid submission activities for domestic and international opportunities. The candidate will be responsible for ensuring timely, compliant, and high-quality submissions while coordinating with cross-functional teams and supporting Bid Managers on complex pursuits.
Key Responsibilities:
The primary responsibilities will include:
- Production and delivery of compliant, professionally produced proposals within customer-defined timeframes.
- Coordination of proposal input from a variety of stakeholders, typically involving contributions from sales, solutioning, marketing, finance, commercial, legal, human resources, and project delivery teams.
- Coordination of administrative and qualifying evidence required by the customer.
- Ensuring proposal documents follow corporate branding guidelines, standard formatting, and quality standards.
- Administrative support to Bid Managers and Senior Bid Managers on large and complex proposal submissions.
- Support in building and maintaining internal knowledge management systems and proposal repositories.
- Manage proposal coordination activities for Requests for Proposal (RFPs), Requests for Quotations (RFQs), Expressions of Interest (EOIs), and tender submissions.
- Review bid documents and prepare compliance matrices, checklists, and submission plans.
- Track proposal timelines and support timely submission of proposals.
- Compile, format, proofread, and finalize proposal documents.
- Maintain curriculum vitae database, project sheets, templates, and standard proposal content.
- Ensure compliance with client requirements and internal quality standards.
- Support maintenance of sales pipeline reporting.
- Assist in improving proposal management processes and knowledge-sharing practices.
Required Skills
- Proficiency in MS Word, Excel, PowerPoint, and document formatting,
- Familiarity with tender portals and proposal management tools,
- Experience supporting bids for Indian Government entities including central, government, state government departments, and Public Sector Undertakings (PSUs),
- Knowledge of portals and e-bidding requirements in India,
- Strong proposal coordination and stakeholder management skills,
- Excellent written and verbal communication,
- Strong organizational and multitasking abilities,
- High attention to detail and ability to work under tight deadlines.
Educational Qualifications
- Bachelor’s degree in Business Administration, Management, Engineering, or related field.
Experience Requirements
- 6–9 years of experience in proposal coordination or bid support, preferably in a consulting or professional services environment.
- Understanding of public-sector procurement processes.
- Experience supporting proposal submissions for consulting, infrastructure, sustainability, urban development, or professional services projects is desirable.
- Experience supporting medium to large proposal submissions is an advantage.
What you’ll need to succeed:
- Accuracy and attention to detail,
- Capable of making decisions and understanding the impact of those decisions on stakeholders,
- Able to apply logic and reasoning to solve complex problems, identify potential issues and make recommendations for resolution,
- Ability to analyse information and make sound observations and recommendations quickly,
- Able to appropriately challenge the status quo to ensure the best solution is developed in response to client requirements and the agreed bid strategy,
- Highly developed persuasiveness skills,
- Resourceful and able to solve problems independently and in collaboration with other team members,
- Flexibility and willingness to provide support when it is required,
- Resilience and ability to work within short timescales,
- Curiosity and willingness to learn,
- Excellent communication skills (written and oral), and a proven ability to collaborate with individuals and teams,
- Team player with strong interpersonal skills,
- Outstanding ability to work with people at all levels, including senior executives.
Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
Candidate AI Usage Policy
At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance atcandidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
New Delhi, India (II77)
