Career Services Coordinator
University of Chicago
Chicago, Illinois
Full-Time
$58,000
RemoteAssociate
Department
Law Career Coaching
About the Department
Job Summary
Responsibilities
Provides comprehensive support to the Office of Career Services (OCS).
Manages incoming communications to OCS and distributes or provides information and resources as required.
Ensures that job postings, event announcements, and other employment opportunities or information are accurately provided to students and alumni in a timely fashion.
Manages logistics and provides event support for programs, including organizing the OCS program calendar, coordinating and promoting events, and serving as the OCS liaison to other departments with respect to events.
Supports interview programs, job fairs, conferences, other OCS programming, and occasional student organization programming.
Participates in the tracking and surveying of students, including regular data processing, to assist the OCS team in providing comprehensive services to students and alumni and in fulfilling internal and external reporting obligations.
Creates and disseminates communications, job search materials, and publications as required by OCS, including direct communications and website content, among other communication methods.
Advises students and alumni concerning services, resources, systems, employment opportunities, and careers.
Maintains and organizes supplies, materials, subscriptions, and equipment needed by OCS.
Processes and tracks expenses for the OCS team, programs, and initiatives.
Provides support for budget management.
Assists with the training and support of temporary workers and student interns.
Assists with and supports communications, programming, and tracking for students and alumni pursuing careers in law teaching.
Provides logistical support for the Law School’s annual Diploma and Hooding Ceremony.
Develops and maintains positive relationships with internal and external constituents, including students, alumni, employers, faculty, vendors, administrators, and other law school constituents.
Represents the Office of Career Services to internal and external audiences.
Interacts with faculty, researchers, and staff for committee work or information.
Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's degree strongly preferred.
Experience:
Minimum experience of one year of administrative work in a law school, higher education, or the legal profession strongly preferred.
Preferred Competencies
Excellent organizational, interpersonal, and verbal/written communication skills.
Ability to respect and maintain the confidentiality of student and institutional information.
Ability to prioritize and manage multiple tasks, deadlines, and constituencies efficiently.
Ability to interact comfortably and positively with all constituents.
Ability to work collaboratively within a team and a team approach to interpersonal interactions and problem solving.
Ability to work independently and to exercise considerable judgment and discretion.
Ability to perform efficiently and with a positive outlook even when under stress.
Strong attention to detail, including close reading and editing.
Demonstrated computer competence and ability to learn and adapt to computer software and applications required. Familiarity with Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint strongly preferred.
Working Conditions
This position is available for partially remote work based on business needs of the Law School.
Ability to work occasional evening, weekend, and early morning hours required.
Ability to travel occasionally required.
Application Documents
Resume/CV (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.