Child Data Analyst

This is an open-ended post based in Camarines Sur.

Major Responsibilities

Database Management

• Manages, updates/upgrades and maintains SSUI (HOPE) and GN databases

• Administers basic to complicated technical application and troubleshooting

• Manages the security of the sponsorship databases (hardware and software) including availability and implementation of the disaster management plan at the area office

• Collaborates with IMTS, SDMS and/or co-CDAs maximizes its support on issues related to database management

• Ensures accurate, timely and updated information in SSUI (HOPE)

• Respond to GC/NO and SQS e-mails related to database concern in a timely manner

Child Data management

• Acts on RC lists reconciliation with the community lists

• Ensures timely entry and updating of child’s data in Horizon-HOPE (Annual and Semi-Annual Child Monitoring, Child’s Presence, Support and Participation) using Horizon Mobile or Desktop

• Ensure all mobile horizons are updated and in synced with SSUI (HOPE).

• Manages custody of sponsorship records such as child and sponsors’ files. This includes keeping of confidential sponsors’ address/information stored in SSUI (HOPE)

• Manages child record drops and reports within the agreed time

• Manages custody and ensures completeness of individual child folder

• Conducts final check of the data/information to ensure quality before entry in the database

• Manages Child Case Management by ensuring that Child Monitoring Follow-up is acted on time by the Program Officer and entered in (SSUI) HOPE

• Takes primary responsibility of sponsorship data control, including the integrity of data collected

Sponsorship Technical Support

• Provides support in preparing/educating families and communities for sponsorship

• Participates and contributes to the processes of the critical path related to sponsorship including the use of sponsorship related tools (Designing, Monitoring and Evaluation) in new AP

• Provides coaching and support in establishing and strengthening a community-based child monitoring mechanism through regular meeting and input of Sponsorship requirement and standards

• Manages complete package of documents for new growth which includes CH, CGP, CGVs and IL)

• Provides support to the ADP team in the on-going creative sponsorship education to registered children, other target vulnerable children and communities

• Collaborates with community child monitors to improve strategies related to sponsorship management

Sponsorship Operations Services

• Manages correspondences (IL, EL, SL, GAL, Query) adhering to partnership sponsorship standards

• Facilitates related processes in the preparation of Annual Progress Report (APR) and Greeting Card (Christmas Card) including ensuring that all RCs have an updated CUP uploaded in SSUI (HOPE) and CUV for International APs.

• Provide support to the Team in capturing community videos, uploading and translation.

• Integrates delivery of sponsorship correspondences to and from RC in the various sponsorship and AP processes and ensures turnaround time within the standard

• Provides support in the implementation of other sponsorship requirements such as Gift Notifications (GNs), Noche Buena Distribution and Birthday Bounce backs in the AP

• Establishes an agreed correspondences turnaround time with the children and families of RC as confirmed by the Program Partner

• Reconciles GN funding against the GN actual utilization

• Ensures quality of sponsorship correspondences and sponsorship technical reports

• Ensures mailing of correspondences and reports to sponsors within standard

• Respond to queries from sponsors and support Program Officers in coordination for sponsors/donors visits

Report Generation

• Generates and provide accurate and regularly updated sponsorship reports with analysis on the data related to correspondences, child monitoring, etc. based on agreed time/schedule

• Ensures sponsorship reports are shared immediately to AP team and participates in the analysis to inform programming

• Generates and prints child list every end of Fiscal Year and manages custody of child files

• Provide monthly comprehensive reports to AP team (RMT reports vs Share Report) and periodically prepare and submit semi-annual and annual reports for analysis and monitoring

Organizational Contribution

• Supports Program Officers (role in their absence) in sponsorship integration to programming

• Supervises child monitors in the community

• Perform and/or support in administrative tasks (i.e., VRs, PRs, Liquidations, facilitation of office business permit, etc.)

• Attends regular team devotion as part of staff spiritual nurturing and staff development activities

• Participates in meetings, such as team and organizational including CSO meetings, as necessary

• Submits Performance Agreements and Reviews and Staff Learning and Development Plan

• Supports emergency response, as necessary

• Observes good working attitude in and outside work premise to promote organizational culture and excellence

• Performs such other functions as may be prescribed by the direct supervisor when deemed necessary to uphold office and field operations

Qualifications

• Bachelor’s Degree in Information Technology or other related courses

• Background in data management, data analysis and computer operations

• Skills in System Operations and Data Management

• Experience in managing child sponsorship and communications with Support Offices

• Experience in facilitating meaningful child participation activities

• Knowledge on community-based implementation strategies

• Analytical, with attention to details, a team player, pressure-tolerant (with sense of urgency) and can work under pressure

• With basic facilitating skills for community-based training

• With organizing skills for children and for any community-based activities

World Vision is committed to safeguarding all children as well as adults living where World Vision operates. We have zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them. Each potential team member needs to understand the importance of these issues and be open to further training and guidance on our safeguarding policies and responsibilities.