Clerk/Encoder

A. Documentation and Encoding

• Encode technical inputs, narrative text, tables, and quantitative data for all chapters of the FS Report.

• Ensure accuracy and completeness of encoded information based on provided materials from each discipline (engineering, environmental, social, economic, etc.).

• Transcribe handwritten notes, survey outputs, and scanned materials into structured digital formats.

B. Formatting and Report Preparation

• Format the FS document following the approved templates, layout standards, and document structure.

• Insert required figures, photos, tables, charts, and appendices as provided by the technical team.

• Ensure consistency in fonts, spacing, numbering, headers/footers, and cross-referencing across the entire report.

• Prepare draft and final versions of the FS Report for internal review and submission.

C. Data Management

• Organize digital files, folders, and document versions to maintain proper document control.

• Maintain updated records of received and encoded inputs from all discipline leads.

• Support the compilation of annexes, attachments, and supporting documents.

D. Coordination and Communication

• Coordinate with engineers, planners, and specialists to clarify unclear or incomplete inputs.

• Assist in consolidating comments from reviewers and incorporating revisions in the document.

• Provide administrative support during meetings, workshops, and report finalization sessions.

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