Clinical Trials Associate 1

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VICTR

Job Summary:

Clinical Trials Associate 1 - VICTR Center for Emergency Care Research and Innovation (CERI) Department

NOTE: This is a fully on-site, patient-facing position requiring weekend and rotating holiday work, with a schedule of four 10-hour shifts from 10:00 AM to 8:30 PM.

JOB SUMMARY:
In your pivotal role as a Clinical Trials Associate 1, you will be performing a variety of duties involved in the collection, interpretation, and documentation of data in support of clinical trials with occasional guidance. You will be assisting in ensuring adherence to protocols, appropriate regulations, and deadlines.

About the Department: The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt’s virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center’s Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

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KEY RESPONSIBILITIES

• Assists in assessing patient eligibility by gathering and reviewing complete medical history of patient.
• Collects and monitors all study patients records to document treatments and outcomes. Reports all adverse reactions according to VU and protocol guidelines.
• Abstracts and records all patient data essential to the study onto required case report forms.
• Sets up timeline of tests and required procedures for nurse.
• Checks values from lab and rates toxicity levels
• Coordinates with patient's PCP or testing facility to ensure tests or procedures are conducted as required.
• Prepares kits for procedures, labels tubes, gives to nurse with specific times and dates for collection.
• Freezes, spins, separates samples, and cultures as necessary. Mails to designated labs.
• Calls or sends questionnaires to patients to check outcomes, survival rate, and quality of life and informs tumor registry, appropriate clinics, and hospital of patient status.
• Examine data and records to ensure compliance with protocol.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

RESEARCH ADMINISTRATION (Novice):

Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.

MEDICAL RECORDS MANAGEMENT (Novice):

Knowledge of how and where to store and maintain basic records associated with job assignments.

LABORATORY PRACTICES (Novice):

Has limited experience, training, direct exposure, or past experience working with laboratory practices.

REQUIRED SKILLS

• Associate's Degree (or equivalent experience) (Required)

• 1 year experience (Required)

PREFERRED SKILLS

• Master’s Degree

• Psychology or Neuroscience background

• Prior clinical experience

• Excellent time-management skills

• Excellent interpersonal skills

• Excellent critical thinking skills

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

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This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.