Contract Executive, HR Assistant

This posting is used to facilitate Contingent Worker Hiring Process

Overview:

This role:

• Support the Manager, HRBP to implement and manages end-to-end human resource strategies and initiatives besides day-to-day activities.

• Support the execution of recruitment activities including placing job advertisements, resume screening, candidates shortlisting and interviewing to support manpower needs in line with the Bank and business objectives.

Responsibilities

1) Recruitment & Talent Acquisition Support

• Job Board Management: Post, update, and manage open positions on our careers page

• Candidate Screening: Conduct initial resume reviews and brief phone screenings to shortlist qualified candidates for hiring managers.

• Interview Coordination: Coordinate and schedule multi-stage interviews (virtual and in-person), managing complex calendars for both candidates and internal interview panels.

• Candidate Experience: Act as the primary point of contact for candidates, ensuring they receive timely updates, clear instructions, and a warm, professional experience throughout the hiring process.

• Workday System Data Maintenance: Maintain and update the candidates’ information on our workday system to ensure accurate data, pipeline tracking, and compliance.

• Background & Reference Checks: Initiate and monitor background checks and professional reference checks for shortlisted candidates.

2) Onboarding & General HR Administration

• Offer Preparation: Assist in drafting formal offer letters and new-hire paperwork.

• New Hire Onboarding: Coordinate on the new hire onboarding to ensure it is seamless and engaging.

• General Support: Support day-to-day HR administrative tasks, special projects, data analysis for reporting or ad-hoc task as needed.

About Hong Leong Bank

We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.

We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.