Corporate Real Estate Manager (Delivery)

Who are we?

Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you-because when you feel valued, you're empowered to do your best work.

Job Summary

The primary responsibility of the CRE Vendor Manager is to develop and maintain vendor management governance, policy, tools and standards to enable effective and efficient vendor management in CRE (Corporate Real Estate). The CRE Vendor Manager will be the main interface between Equinix CRE and the vendors supporting CRE and manage vendor relationships with the top 20 vendors.

This role is based in Warsaw/Amsterdam or Bangalore office. There will be daily contact with AMER operations team.

Desired Behaviors:

• Business Savy: an ability to navigate the diverse cultures, backgrounds, and politics of our diverse global employee base. Demonstrated ability to identify, analyze, and solve problems with sound judgment, strong interpersonal skills, and collaborative style
• Model our Equinix culture and values, actively encourage the inclusivity, wellness, sustainability, and growth of our employees and operations
• Relationship Management: Build and maintain a high trust team environment. Communicate openly and authentically. Establish and maintain successful working relationships with stakeholders, as well as appropriate vendors and corporate client groups. Partner with counterparts in Finance, General Counsel, and Procurement providing cross-functional representation for CRE
• Flexibility and comfort with ambiguity. Openness to new and innovative ideas and the ability to manage change
• An ability to make the implicit more explicit, more tangible, or better understood. To take a big picture approach and consider the ramifications of decisions on various constituencies. Strong leadership profile, demonstrating self-confidence and enthusiasm, customer service focused
• Intuitive about people; creative about how to identify and implement new approaches to address people's needs and support the growth and sustainability of the business

Responsibilities

Opportunity Development

• Collect, sort, categorize, aggregate and identify patterns and differentiating attributes of office spend across functions to influence resourcing decisions and drive economies of scale
• Analyze scope and service provision to standardize service delivery and customer experience
• Collate across geographies or categories to deliver savings, improved terms, fewer vendors, and higher quality products and services

Policy, Compliance and Risk Management

• Supports the development and maintenance of standard Vendor Management operating policies and procedures, tools and templates to ensure compliance and sourcing excellence
• Acts as change agent for any compliance or new policy rollouts, including training and communications to the function
• Ensures CRE's adherence to company risk standards
• Liaise with the Equinix CRE Business contract manager, Equinix Legal and the vendor to negotiate and reach agreement on contractual terms and conditions and agreement amendments
• Uses all of appropriate contracting templates
• Uses tools to prove, track and report compliance
• Compiles and manages CRE vendor database (to include key dates, contract status and spend)

Change Management and Communication

• Manages communication and vendor management training program for CREW
• Creates high quality and compelling presentations to communicate the Vendor Management priorities and processes
• Constructs action proposals based on analysis of relevant data
• Maintains relationship with Regional Procurement where vendors are shared between Ops and CRE
• Adheres to Equinix Generative AI guidelines in deploying artificial intelligence resources for pattern recognition, workflow enhancement, and other common tasks as a way to augment, and not substitute, the Vendor Manager's original work product.

Metrics

• Works with vendors to jointly design, develop, install and track key performance indicators (KPIs) to effectively measure, manage, and visually show the impact and value of the vendor's products and services to CRE
• Manages the standard definition and computational methodology of all Procurement KPIs/metrics
• Manages the process and system to accurately collect, normalize and calculate all metrics by region, commodity or cost center organization
• Supports the development and maintenance of processes and systems to easily gather and maintain savings pipelines by region, commodity or cost center organization
• Ensures data integrity and accurate measurement of savings as defined by Finance and Procurement standards
• Supports the coordination of CRE participation in benchmarking studies in conjunction with FP&A
• Compares the performance of key CRE vendors as measured against the best-in-class services provided to other organizations and advises on improvement opportunities and the incremental cost and benefit of making a change.

Supplier Management

• Ensures vendor performance is consistent with agreed contract parameters
• Acts as Category Manager for given categories, approving/declining requests for new vendors within these categories
• Reviews and validates invoices and manages purchase orders POs and payments for top 20 vendors
• Ensures all vendors who perform Medium and High-risk work are aware of the RAMS and PTW procedures required
• Participates in key suppliers' quarterly business reviews (QBRs), integrating KPIs into QBRs to drive continuous improvement
• Leads contract lifecycle governance (renewals, renegotiations) for top 20 vendors
• Manages corrective actions and improvement plans for underperforming vendors
• At the request of the Sourcing/Procurement function, the vendor manager will participate in and contribute to the planning, creation, documentation, and launching of RFI's (requests for information) and RFP's (requests to proposals) for key commodities
• Reads, evaluates, and identifies anomalies in vendor invoices, accompanying income statements, and other financial reports used by the vendor to determine its bill amount
• At the request of the Sourcing/Procurement function, the vendor manager will participate in and contribute to RFP proposal review and bid-leveling processes supporting a given sourcing event
• At the request of the Sourcing/Procurement function, the vendor manager will participate in and contribute to pre-award negotiations, dispute resolution negotiations and contract amendment negotiations

Sustainable Procurement

• Engage suppliers representing 66% of Equinix supplier base to set their own carbon emission reduction targets by year-end, 2026 and to reduce absolute emissions from fuel and gas activities by 50% by 2030 from a 2019 baseline year

Qualifications

• A business degree in general business administration, finance, procurement and supply chain management, economics, or a relevant and related subject
• A demonstrated understanding of the economics of business, how commercial businesses operate, generate income, and incur expenses.
• Demonstrated experience developing and installing business performance measurements such as key performance indicators (KPI's), efficiency goals, financial performance metrics, and other similar targets
• Proven experience leading or co-leading the contract negotiation of a large supply agreement
• Proficient in English Language (written and spoken)
• Experience in either an outsourced or inhouse Facilities Management department
• Proven years of experience as a working operative in a procurement, sourcing, or similar supply chain management role
• Experience with collecting, validating, normalizing, and organizing data to support decision-making
• Verifiable ability to interpret, analyze, and diagnose disparate data elements to draw conclusions and/or identify patterns for use in trend analysis and mapping
• Prior experience actively engaging and working with global residents of non-home countries (physical engagement is preferred however virtual engagement is acceptable)
• Ability to independently develop and manage resources and programs
• Demonstrated experience managing conflict, communicating requirements during contestable negotiations with vendors, and resolving tense disputes
• Effective communication skills - timely delivery of professional communications to vendors, customers and team members
• Experience with supply chain and spend management platforms such as Coupa, SAP Ariba, and NetSuite

The targeted pay range for this position in the following location is / locations are:

Poland - Warsaw Office WAO : 173,000 - 277,000 PLN / Annual

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location.The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

Equinix Benefits

As an employee, you become important to Equinix's success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we're providing you with the best package possible. So, wherever you are in your career and life, you'll be able to enhance your experience and bring your whole self to work.

Employee Assistance Program: An Employee Assistance program is available to all employees.
Core Benefits - Pension: You will be enrolled in the employee capital plan or pension, known as PPK, a contributory pension scheme for you and your employer to save funds intended for withdrawal on retirement. Private Medical Insurance: You may enroll yourself and eligible dependents in Private Medical Insurance (PMI) for greater choice, flexibility, and access to specialist care for short-term illness or injury and so on. Life and Accident Insurance: Equinix provides Life and Accident Insurance cover for its employees which you can enroll in. Other Benefits and Perks - Employees have the option to select and use from a wide range of other benefits including: Annual Leaves, Flex Wallet (flexible spending account), Multi-sport Card, Lunch Pass Card, Discount Portal, statutory allowances and reimbursements (remote working, corrective glasses reimbursement), and paid and unpaid leaves in line with local market practices and regulatory requirements. More details on eligibility and rules for leaves are in Equinix's HR policies. Eligibility and contribution requirements apply to some benefits, in line with company policy. Benefits are subject to specific plan/program or insurer terms and conditions, including changes at Equinix's discretion. Equinix will be compliant will regulatory requirements on benefits and leaves.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

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This posting is for a backfill position, meaning it is to fill an existing vacancy within our organization.