Corporate Secretary

The Corporate Affairs team offers a unique working experience within ING. We are seeking a confident and skilled Corporate Secretary to the Management Board (EB/MBB) to drive effective governance and experience “an MBA on the job”. As Corporate Secretary, you will gain exposure to strategic decision-making and collaborate closely with senior leaders and act as trusted advisor to the EB/MBB and together with the team you play an important role in supporting ING’s corporate boards. This role is ideal for a professional with preferably a legal background or experience in legal practice, who is ready to make a meaningful impact within a dynamic and highly sensitive and confidential environment at the heart of ING. Your direct colleagues are fellow corporate secretaries, a business manager, a business consultant and board coordinators.

The team

At the heart of ING’s corporate governance, our team is the driving force behind effective decision-making and seamless board operations. We thrive in a fast-paced, collaborative environment, ensuring that ING’s leadership remains agile and compliant in an ever-evolving landscape.

We are:

• guiding high quality proposals to the corporate boards to ensure effective corporate decision making;

• organising and facilitating well-prepared, efficient board meetings;

• maintaining compliance with evolving standards, laws and regulations;

• leveraging digital/tech solutions where possible;

• providing a robust assurance, practical advice and ongoing support on board content and governance matters; and

• acting as gatekeeper and liaison between the corporate boards, the rest of the ING organisation and its stakeholders, such as regulatory and supervisory bodies.

Roles and responsibilities

Approx 75% of role: Corporate Secretary to various corporate boards, with emphasis on the EB/MBB:

• Pro-actively drive the organisation of the board meetings from beginning to end. This includes the drawing up of meeting agendas as well as quality review and timely distribution of board documents.

• Produce high quality minutes including the capturing of board decisions and action points.

• Manage actions in preparation of or which result from the board meetings by actively engaging with your stakeholders in a timely manner.

• Prepare and manage the annual cycle planning of board meeting work and establish the collective MBB and SB programme of lifelong learning

• Ensure that correct procedures are followed and that the corporate boards act in accordance with their statutory obligations as laid down in various documents such as the Articles of Association, the corporate board charters, the Governance Framework and the Decision Structure ING. Important sources in this respect are the Dutch Corporate Governance Code, the Dutch Banking Code and the EBA Guidelines on Internal Governance.

• Being able to step-in for the Supervisory Board related meetings, if needed.

You will also engage in activities such as:

• Contributing to the Annual Report and / or the Annual General Meeting.

• Managing updates made to the Decision Structure ING as well as preparing the annual update given to the Management Board and Supervisory Board.

• Monitoring the collective boards’ financials in view of the dynamic plan (budget-actuals-forecast) and act as financial approver for invoices.

• Coordinating the on- and offboarding of corporate board members.

Approx 25% of role: Optimising related processes and matters for the boards:

• Contributing to ongoing process improvements and innovation, standardisation and automation initiatives Includes the reassessment of current procedures, automation of manual tasks, integration of existing and new systems, and developing one way of working across the team.

• Writing and maintaining process descriptions relevant to the role

  • Capability to organise and prioritise with an analytical mind and proven attention for detail.

How to succeed
We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we’ll back you to develop into an even more awesome version of yourself.

• Affinity with stakeholder management: excellent communication skills and a strong sense for organisational sensitivity.

• Modest where needed, comfortable being a fly on the wall when appropriate, focused on enabling others rather than being the centre of attention.

• Ability to deal with highly confidential and sensitive information, in a fast-paced and complex environment.

• Proactive, team player, flexible, curious, and resilient with the capacity to quickly familiarise yourself with new subject matters.

• Service oriented mindset, with the ability to work in a demanding environment. Knowledge of and experience with the ING organisation is an advantage.

• An academic degree (master’s degree) preferably with legal affinity.

• Minimum of 6 years working experience. Experience within ING’s corporate environment profound understanding of and affinity with corporate governance and legal matters is preferred.

• Excellent skills in working with MS Office (Word, Excel, PowerPoint) and can also familiarise yourself quickly with other IT applications, such as iManage, Sherpany and SaySo.

• Fluent in English, both spoken and in writing.

Rewards and benefits
We want to make sure that it’s possible for you to strike the right balance between your career and your private life. Find out more about our employment conditions.

The benefits of working with us at ING include:

• 25-28 vacation days depending on contract

• Pension scheme

• 13th month salary

• 8% Holiday payment

• Hybrid working

• Personal growth and challenging work with endless possibilities

• An informal working environment with innovative colleagues

About us
Curious about how ING empowers people and businesses to move forward? Discover what we do and what we can offer you.

Questions?
Please visit our Frequently Asked Questions section to find some answers on questions you might have or contact the recruiter attached.

Can you relate to this profile? Apply now by means of submitting your motivation letter and resume, both in English.

Please note, multiple interview steps involving various business stakeholders will be part of the selection process. The eventual preferred candidate will also be subject to an in-depth screening process.

We are looking forward to your application!