JOB DESCRIPTION
• Responsible for the upkeep of operation team training records system; Training materials, attendance and calendar • Responsible for uploading critical Operation documents into shared folders and conducting regular backup • Responsible for receiving daily incoming mail and outgoing mail/courier service for delivery and collection • To support the Operational Team on the daily administrative scope of work • To support Operation team for procurement process and raise of PR and PO • Track work completion and status of work raised under PO till completion • To support Operation team for finance and billing process • Manage Service report database for finance and billing process • To support the Facility Manager for Operational Team Overtime submission and liaise with HR on the monthly submission process • To support and update the inventory management for the critical equipment, tools and spares • To support and manage contracts and monthly records of telco and utilities bills • To support and apply visitor access in Visitor Management System • To support distribution of office and pantry supplies • Manage and supervise support staff on site (cleaner and gardener); work scope, scheduling, attendance and materials • Assist in setting up conference room and booking of meeting facilities • To support Ops team in internal meeting minutes taking and sending of update to all attending meeting parties • Such other duties and responsibilities as may be reasonably requested by your immediate supervisor / the head of department from time to time.JOB REQUIREMENTS
Qualified candidates will possess the following: • Prior experience in operating and maintaining mission in Data Center Critical Facilities and managing contractors (technical and soft services) and Technicians is an advantage • Proficient in Microsoft Outlook, Excel, Word and PowerPoint • Strong team player who collaborates effectively with diverse stakeholders • Excellent communication skills • Assertive, confident, and able to make sound decisions • Strong ability to influence and drive outcomes • Effective customer and supplier relationship management skills • Good planning and organizational abilitiesBUSINESS SEGMENT
ConnectivityPLATFORM
Operating Division