Department Affairs & Operations Manager
Louisiana State University
Baton Rouge, Louisiana
Full-Time
Competitive
OfficeManager
The Department Affairs & Operations Manager serves as an administrative and data operations lead for the Electrical & Computer Engineering Division within the College of Engineering. This position provides strategic and operational leadership across the department, including academic operations and data management. Working closely with the Department Chair and College leadership, the operations manager ensures that departmental decisions and processes are informed by accurate, integrated, and accessible data systems. The position serves as the department’s primary liaison to the college offices for all department operations.
30% Work independently and collaboratively with centralized departmental specialists to collect, maintain, and analyze data related to students, faculty, academic programs, finance, and research productivity. Assist in the development, implementation, and ongoing maintenance of departmental data tracking processes and systems, including those related to personnel, enrollment, budgets, and research activity. Help ensure data accuracy, consistency, and appropriate handling across platforms such as Microsoft Teams, SharePoint, and university enterprise systems (e.g., Workday, Elements), in alignment with established policies and reporting requirements.
25% Work closely with the Department Chair and Business Manager to support departmental budget planning, forecasting, and expenditure monitoring, ensuring alignment with university and college policies. Serve as cost center manager. Serve as departmental liaison to college-level business and administrative offices to manage day-to-day operations. Maintain accurate personnel records for students, faculty, and staff, and support core personnel processes such as onboarding, evaluations, and offer letter preparation. Coordinate and compile faculty summer research salary requests in accordance with established formulas for college review and process. Supervise and mentor departmental specialists.
20% Serve as the senior staff partner to the Department Chair, who retains primary responsibility for the overall administrative leadership and direction of the department. Coordinate and support daily operations and assist with the implementation of longer-term planning and strategic priorities established by the Chair. Act as a key point of contact for faculty, staff, students, and external partners on departmental administrative matters. Support the Chair in executing strategic initiatives, implementing policies, and managing departmental priorities, while ensuring alignment with college and university guidance.
20% Communications, & Collaboration; Serve as the primary liaison between the department and college/university offices, external partners, etc; Use college and institution programs (ie SharePoint, Teams, email) for efficient communication, document sharing, and project management.; Represent the department in meetings and committees.; Facilitate organized communication between faculty, staff, students, college teams, and external partners.
5% Other duties as assigned
Minimum Qualifications:
Bachelor's degree and 3 years of experience.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key hob responsibilities are encouraged to apply--a degree is not required as long as the candidate meets the required years of experience in the job description.
Preferred Qualifications:
Bachelor's degree and 3 years of experience managing academic operations, data systems, and budget oversight in higher education. Familiarity with university HR, finance, and academic systems.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.