Department
ESA International Admissions
About the Department
The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, summer programs for high school students, and select master’s admissions programs. The Admissions Office is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. This Office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. For more information, please visit our site http://www.collegeadmissions.uchicago.edu.
Job Summary
The ideal candidate for this position will draw on knowledge and experience of the admissions process to support the work of the Admissions Office. Deputy Directors are expected to work independently and serve in a leadership role within the Office, work well both individually, and in teams, to problem solve, manage projects, and act as a positive representative of the University of Chicago. Furthermore, they are to leverage best practices and coordinate projects and initiatives that fall outside of their own team and require working across the department, division, and University. All Admissions staff members act as a first line of engagement for prospective students and manage general recruitment and application review responsibilities in addition to managing other projects within various teams.
Responsibilities
- Manages admissions for a portfolio of programs and oversees recruitment, evaluation, programming, and reporting across assigned master’s programs.
- Leads overall master’s admissions strategy and operations in collaboration with the Director of Master’s Enrollment, with oversight for annual admissions reading training, admissions timeline management, and MESA admissions committees.
- Serves as a senior leader to the department and in an advisory role on master’s admissions within the division to the Director and Dean of Admissions.
- Recruits and/or evaluates applicants for master’s admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others.
- Conducts college and university visits, attends college fairs, and hosts presentations either virtually or by travel. Admissions travel may be either domestic or international and last 4-6 weeks over the course of a year.
- Builds strong internal relationships and serves as a liaison on master’s admissions to faculty and division staff across the University.
- Establishes and manages partnerships with external constituencies, including colleges and universities worldwide, to build a robust pipeline of talented candidates into UChicago master’s programs.
- Participates in special projects such as developing marketing materials, monitoring budgets, and recruiting underrepresented groups with moderate/high levels of authority.
- Coordinates staff among various teams across the department, division, and University to appropriately execute programs and initiatives.
- Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students regarding the admission process.
- Responds to inquiries via phone and e-mail providing a positive experience for all who interact with department.
- Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
- May manage student workers and/or full-time staff.
- Designs plans to increase brand awareness and alumni engagement as it relates to the College's admissions in the relevant region. Develops relationships with high schools and school counselors in the area. Plans and attends yield events, information sessions, and college fairs.
- Manages regional event programming such as receptions and career trek field trips for students. Works independently to expand outreach to employers in the region.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Certifications:
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Preferred Qualifications
Education:
- Master’s degree or higher.
Experience:
- Background working with college-aged students and/or new recent college graduates.
- Expertise in program development or a related area.
- Experience developing and delivering presentations and communicating to large groups as well as one-on-one with students, senior management, faculty, and alumni.
Certifications:
- Valid United States driver’s license.
Technical Skills or Knowledge:
- Microsoft Excel and PowerPoint.
- Proficient utilizing Zoom, Microsoft Teams, or other digital platform for meetings and events.
Preferred Competencies
- Deep commitment to customer service, strong interpersonal skills and a high level of professionalism when interacting with internal and external clients.
- Comfortable supporting students, staff, and other constituents from diverse backgrounds.
- Multitasking, meeting deadlines, and working successfully and positively in a fast-paced environment.
- Demonstrated success in maintaining collaborative relationships with diverse constituencies.
- Excellent verbal and written communications skills; strong interpersonal, quantitative, and networking skills.
- Demonstrated experience developing strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership.
- Outcomes-driven and action-oriented attitude with ability to prioritize work and meet deadlines.
- Problem-solving and reasoning, critical thinking and decision-making skills.
- Exemplary organizational skills and attention to detail.
- Handle sensitive matters with tact and discretion, and maintain confidentiality.
Working Conditions
- Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
- Professional References Contact Information (3) (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Student Affairs & Services
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
Yes
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$93,500.00 - $121,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
