At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.
JOB SUMMARY
Responsible for supporting the maintenance of the document management system for recordings and presentations and coordinating general document control processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintains practical knowledge of applicable regulatory requirements.
- Participates in internal audits and external regulatory inspections.
- Participates in the training of colleagues on the requirements surrounding documentation and records management.
- Communicates best practices to staff during department meetings and assists in group training as directed by the Manager.
- Performs data analysis (monthly metrics), as requested by Senior Management.
- Write, review and update POE related to the collection and storage of documentation.
- Ensures that documentation is up-to-date and available for use.
- Manages the database of reference standards to ensure accuracy.
- Maintains the process of training codes and the publication of new job descriptions within the QMS.
- Receives and coordinates the customer's external documentation.
- Monitors long-term storage of information and data protection and informs the Administration.
- Acts as a point of contact for the recovery of specific documentation, as needed.
- Help with file migrations and auditing to ensure accuracy.
- Coordinates records management activities between plant sites to ensure effective and efficient compliance with all applicable laws and regulations.
- Review and maintain record retention schedules; and participates in compliance with the programs, systems and procedures for managing corporate and site documents and records.
- Maintains and updates records and/or databases used to track records.
- Monitors usage and requirements for all inactive print record storage activities.
- Provides on-site assistance by implementing legal withholdings on cash storage inventory and releases
- Maintains off-site storage recovery integrity controls.
- Provide support to all Safety, Health and Environment (EHS) programs and initiatives in order to support our zero-accident culture.
JOB QUALIFICATIONSKNOWLEDGE REQUIREMENTS- Ability to present information effectively and answer questions from groups of managers, customers and the general public.
- Ability to define problems, collect data, establish facts and draw valid conclusions.
- Possibility to operate a personal computer, including the use of a Windows-based operating system and related software.
- Ability to write simple correspondence. Read and understand visual aid.
- Ability to apply common sense understanding to perform simple one- or two-step instructions.
- Ability to deal with standardized situations with only occasional variables or no variables.
- Ability to read and understand simple instructions, short correspondence and notes.
EDUCATION & EXPERIENCE REQUIREMENTS- High School Diploma
- Minimum 6 months of work experience.
Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, or any other characteristic protected by law.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver's license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in.
Accommodation Statement If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.
