ENVS Graduate Coordinator

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Job Posting Title:

ENVS Graduate Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM CCE - Environmental Science (Kevin Lawrence Armbrust (00005949))

Work Location:

1269 Energy, Coast, and Environment Building

Pay Grade:

Professional

Job Description:

This position serves as the Graduate Coordinator for the Department of Environmental Sciences (DES) in the College of the Coast and Environment. The incumbent will serve as the liaison between department faculty, graduate students, and the Graduate School. Responsibilities include, but not limit to, graduate admissions, student records management, course scheduling, program coordination, and departmental reporting.

Job Responsibilities

Coordinate recruitment and admissions processes, including preparing and updating program materials, responding to prospective student inquiries, and facilitating communication between applicants, faculty, and the Graduate School. Monitor applicant systems (e.g., Slate), compile and summarize application materials for faculty review, track admissions decisions, and issue acceptance notifications. Coordinate interviews, maintain committee assignment records, and organize new student orientation and handbook updates - 25%

Maintain and manage graduate student records and track academic progress. Coordinate all aspects of graduation and defense logistics, including deadlines, required forms, defense scheduling, and communication with faculty and the Graduate School. Prepare defense materials, surveys, and assessment data, and support reporting requirements. Serve as liaison to ensure compliance with institutional policies and timelines - 25%

Support administration of professional and online graduate programs by responding to applicant inquiries, assisting with application review (including deficiencies and transfer credits), and monitoring student progress. Maintain program communications (e.g., shared email accounts), assist with recruitment, and contribute to development of course materials, assessments, and accessibility standards. Support capstone, practicum, and exam coordination - 15%

Coordinate course scheduling and curriculum logistics in collaboration with faculty and the department chair. Manage course listings, teaching assignments, room scheduling, and enrollment adjustments. Maintain course records, syllabi, and faculty information, and assist with course updates, textbook orders, and curriculum changes - 15%

Facilitate communication across faculty, staff, and students through development and maintenance of program materials, including graduate handbooks, catalogs, and brochures. Support annual reporting (e.g., Board of Regents) and coordinate updates to departmental websites and publications - 10%

Maintain alumni records and communications, assist with departmental coordination tasks, and provide support to related administrative units to ensure efficient workflow and continuity of operations - 5%

Other duties as assigned - 5%

Minimum Qualifications

Bachelor's degree and two years of related experience

OR

A master's degree

Additional Job Description:

Special Instructions:

Attach a cover letter, resume and three professional references along with their email addresses. A copy of your transcript(s) may be attached to your application (if necessary). However, official transcripts are required prior to hire (if applicable). If your degree was earned outside the US, a credential evaluation will be required.

For questions or concerns regarding the status of your application or salary ranges, please contact Lily Pham, 225-578-9421, lily.pham@lsu.edu.

Posting Date:

May 19, 2026

Closing Date (Open Until Filled if No Date Specified):

September 16, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information: