Position Title:

Event & Conference Services Manager

Position Type:

Full time

Scheduled Weekly Hours:

40

Categories:

Staff Non-exempt

Job Summary:

The Events & Conference Services Manager is responsible for a broad range of professional functions in generating revenue and managing use of university facilities. The position plans and organizes support for external and co-sponsored events and conferences including supervision of staff, and coordinates services with related campus partners to ensure success.

Job Duties:

Location/Schedule:

• Office Hours are Monday – Friday, 8:30am – 4:30pm

• Must be able to work evenings & weekends as needed for special events
  

What You Will Do:

• Initiates and maintains contact with event sponsors and guide external constituents through the process, policies, and requirements of hosting an event on campus, including scheduling and contracts management for events including but not limited to workshops, weddings, summer alumni guest program, memorials, conferences, non university athletic events, etc

• Assists with budget planning, billing and invoicing

• Responds to inquiries, provides quotes, and confirms event logistics including managing on-campus housing accommodations and overseeing day-of logistics

• Assists with Summer Camps/Conferences and maintaining Summer Housing Keys

• Provides quality customer service and works collaboratively with campus partners and stakeholders to ensure successful conferences and events

• Researches third party vendors and suggests selections based on overall value, quality, and need

• Works to develop marketing content and manages social media platforms

• The job descriptions listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed

What You Will Bring:

Required

• Associate’s degree in business administration, communications, marketing, or a related field

• A minimum of 2 years of related work experience

Preferred, but Not Required:

• Bachelor’s degree in business administration, communications, marketing, or a related field

• Minimum of 4 years of related work experience

• Experience in marketing and managing event contracts and services

• Knowledge of Mazevo

• Experience in higher education

Physical Requirements:

• The ability to walk for extended periods of time

• The ability to lift objects weighing up to 35 lbs

Job Exempt:

No

Salary Range:

22.70-28.38

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.