The Role…
At Soho House, the Events Coordinator is responsible for assisting the Private Events Manager with the administrative duties that support the execution of cultural and community driven private hires in our PDR. As the Events Coordinator, you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events.
A successful Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.
We are seeking excellent and outgoing Events Coordinator to join the Hong Kong team! The role is expected to:
- Responsible for Privite Dining bookings, including liaise with clients externally and the floor, bar, kitchen & AV team internally on events coordination and arrangement and creating BEOs, etc
- Support the coordination for all event communication (internal and external) and event materials; including floor plans, custom menus and run of shows
- Perform sales site visits with clients, including pre-event walk throughs
- Provide onsite support by greeting members whenever there are private hire events and liaise with manager on duty on the events
- Administrative duties, including but not limited to replying emails on members’ query, creating all contract for private hire events, booking events (DJs and band), sending proposals, internal meeting management, free-lance staffing, catering and other jobs as required
- Responsible for uploading all private hire events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation
- Support house relations team by collecting information from partners (photos, event information, bios and so on)
- Organize, store and update event contracts, receipts and partner contact information
- Attend and oversee the execution of events as needed and acquire member feedback following events by sending a thank you note/ follow up email the day after the event
- Perform other duties as assigned by supervisor/manager
What we look for…
- Proven operational F&B, sales and events experience and management skills
- A sophisticated communicator with high standards of performance together with excellent communication, problem solving and listening skills
- Must be flexible to work according to the events requirements including evenings and weekends
- Ability to multitask and work towards targets in a fast-paced environment, whilst being resilient and capable of managing stressful situations
- Highly organized with excellent attention to detail
- Proficient in Microsoft Word, Excel, Outlook and Powerpoint, knowledge of AV & IT and Tripleseat system is an advantage
- A clear communicator both written and verbal in Chinese and English
We offer…
- 5-day work week
- 12 Days' Annual Leave
- 17 Days’ Holidays
- Medical Insurance
- Life Insurance
- Dental Insurance
- Maternity Leave & Paternity Leave
- Marriage Leave
- Birthday Leave & Perks
- Study/Exam Leave & Allowance
- Typhoon Allowance
- Discretionary Bonus
- Transportation Allowance
- Mental Health Support Program
The fun stuff…• Team Meal: During your shift in our Houses & Restaurants, you will be provided with a complimentary substantial meal.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Career Development: Soho House can progress your career internationally.
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic training programs: Celebrating our passion for wellness, food and drink. Check out our monthly calendars and get involved in trips, training's and events. Available to all.
People who are eligible to work in Hong Kong or have a valid Hong Kong work permit/visa will be considered for the above position. If you are passionate about hospitality and are looking for exciting new opportunities with our company, then we want to hear from you!
To apply, please send us your resume with CURRENT and EXPECTED salary.
(Personal data collected will be treated in strictest confidence and only for recruitment purposes.)
