Executive Admin

Key Responsibilities:

• Calendar Management: Oversees and organizes the executive’s schedule, ensuring meetings, appointments, and events align with organizational priorities and business objectives.

• Travel Coordination: Arranges complex travel itineraries, including international travel, accommodations, and transportation, while ensuring seamless execution.

• Communication Facilitation: Manages incoming and outgoing communications, drafting correspondence and ensuring timely responses to stakeholders.

• Meeting Preparation: Creates agendas, organizes logistics, records meeting notes, and tracks action items to facilitate productive leadership meetings.

• Proactiveness: Identifies and addresses issues, sharing options and information in potentially challenging and unique situations.

Key Skills:

• Time Management: Skilled in balancing competing demands and optimizing executive schedules.

• Communication Skills: Strong verbal and written communication abilities for executive-level correspondence.

• Travel Coordination: Proficient in managing complex travel arrangements for domestic and international trips.

• Judgment & Discretion: Experienced in handling confidential matters with professionalism and trust.

• Relationship Management: Adept at fostering relationships with internal and external stakeholders.

• Problem-Solving: Capable of anticipating challenges and implementing proactive solutions.

• Technical Proficiency: Expertise in using office software, communication tools, and systems relevant to executive support.

• Organizational Skills: Highly detail-oriented with the ability to manage multiple priorities in a fast-paced environment.

• Event Coordination: Skilled in planning and executing executive-level meetings and events.

• Adaptability: Adjusts and anticipates changing priorities and procedures within a dynamic, high visibility environment.

Other Qualifications: