Job Requisition ID #
26WD98626
Position Overview
This is a hybrid role but must be able to commute to Beijing when needed. We are looking for a rockstar Executive Assistant to support our Vice President of Sales Finance, based in Beijing and her global finance team about 60 members. Our idea of a great team includes transparency, kindness, cutting-edge technology, rolling up our sleeves when needed and supporting one another. We are looking for someone who provides administrative support to the high level of leaders in the team by acting as a facilitator and liaison, handling details of a highly confidential and critical nature to internal and external contacts.
The ideal candidate is very flexible, enjoys working in a fast-paced environment and managing multiple tasks, and is not afraid of making recommendations to create better ways of working. The position requires high confidentiality and maturity, use of initiative, tact and independent judgement to pro-actively address potential problems and ensure an efficiently functioning team. Does this resonate with you? We would like to meet you.
Responsibilities
- Provides the Team with administrative support. Includes complex calendaring, planning, screening and making phone calls, arranging global travel and creating expense reports
- Plans and coordinates events and meetings on and offsite, including preparation of meeting materials, logistics, agenda, and communications with attendees
- Develops and maintains positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature. Manages information flow
- Provides staff meeting support. Prepares agendas, takes notes and distributes meeting minutes and presentations. Tracks action items and communicates status
- Creates presentations, drafts emails and other communications
- Shares best practices with colleagues and other EAs
- Manages ad-hoc projects
- Flexibility to support other Finance VPs as needed/available
Minimum Qualifications- 6+ years relevant experience in a fast-paced/dynamic company
- Associate degree in Business or equivalent experience
- English in written and verbal communications is a must as to support a global team
- Strong detail orientation and solid analytical skills.
- High level skill with Microsoft Office tools, especially PowerPoint, Teams, Word, and Excel
- Proven and successful team player and team building skills
- In-depth knowledge of company protocol and business issues/needs and the ability to work within a matrix-ed organization
#LI-KC1
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