Executive Assistant

Job Description

Required Skills

Responsibilities

• Manage and coordinate the calendar of the CUO, including scheduling meetings, appointments, and travel arrangements.
• Draft, edit, and prepare correspondence, reports, presentations, and other documents as required.
• Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Coordinate logistics for internal and external meetings, conferences, and events.
• Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
• Prepare and process travel expense reports, ensuring compliance with company policies.
• Process invoices using the BuyNow system.
• Assist with special projects and initiatives, providing research and data analysis as needed.
• Compile and synthesize information to support strategic decision-making.
• Assist the 3 senior Underwriting staff members with travel and expense management, invoice processing, and complex meeting coordination.
• Handle sensitive and confidential information with the highest level of discretion.
• Maintain professionalism in all interactions with internal and external stakeholders.
• Ensure the smooth operation of the Chattanooga office, including managing office supplies and equipment.
• Serve as the liaison with the Chubb Facilities Services Manager and the building management team.
• Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration.