Executive Assistant
Appian
London, United Kingdom
Full-Time
Competitive
OfficeExecutive
Here at Appian, our values of Intensity and Excellence define who we are. We set high standards and live up to them, ensuring that everything we do is done with care and quality. We approach every challenge with ambition and commitment, holding ourselves and each other accountable to achieve the best results. When you join Appian, youll be part of a passionate team dedicated to accomplishing hard things, together.
Appian is seeking a highly organised, resourceful, and proactive Executive Assistant to support our senior sales leadership in EMEA in a dynamic, high-growth environment. As an Executive Assistant, you will proactively manage the Executive's priorities, anticipate what they need before they ask, and navigate ambiguous challenges on your own. You will also act as the "Face of the Executive Office," curating premium experiences for key customers and executive-level prospects to help move the sales process forward.
Executive & Administrative Support
Provide strategic scheduling and time optimisation by auditing calendars to align with strategic initiatives and prioritising high-value meetings.
Draft executive-level communications for leadership.
Attend key meetings to facilitate logistics and proactively collate, share, and monitor actions.
Travel, Financial, & Legal Operations
Execute end-to-end mission planning for travel (e.g., multi-city roadshows), optimise travel time for peak productivity, and manage complex international compliance and visa requirements.
Identify cost-saving opportunities for travel and meetings, ensuring spend aligns with strategic departmental goals.
Monitor and coordinate the financial approval process on behalf of the SVP for the broader team.
Liaise with finance on vendor management and manage invoicing as required.
Work closely with the sales operations team to provide reporting and forecasting on sales metrics for senior leaders.
Visitor Hospitality
Manage high-touch VIP experiences for key customers and C-suite prospects to accelerate the sales cycle
Event Coordination & Cross-Functional Alignment
Manage the end-to-end "Customer Experience" for sales-executed, high-stakes EMEA events.
Select event venues based on brand alignment and deliver post-event ROI reporting.
Own and monitor attendance at select C-level events, managing both attendees and logistics.
Drive internal alignment across departments and lead special projects.
Reporting & Data
Build high-impact board-level decks.
Create executive summaries that drive decision-making.
Experience: 5+ years of strategic executive support experience, preferably in a high-growth SaaS or global corporate environment.
Education: Bachelors Degree (or equivalent experience in Business Administration or a related field).
Skills:
Proficiency in MS Office Suite and Google Workspace.
Experience with Salesforce (SFDC) and Clari, with particular reference to data collection, reporting, and forecasting.
The base salary provided represents a good faith and reasonable estimate of the range at the time of posting. Actual compensation will be dependent on a number of factors including, but not limited to, the candidates relevant work experience, qualifications, internal peer equity, and market and business conditions that exist when extending an offer. A discretionary bonus may be awarded in recognition of individual and company performance.
Appian offers a comprehensive benefits package, which may include health coverage, life and disability insurance, an Employee Assistance Program (EAP) with free mental health support, an Employee Stock Purchase Program (ESPP), lifestyle allowance, tuition reimbursement, and family-forming benefits. Benefits may vary by country. Please ask your Talent Acquisition Specialist for details on the benefits available in the location you are applying to.
Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation, commission, bonus, or benefit plans.
Appian offers a comprehensive benefits package designed to support your health, wellbeing, and financial future. Benefits may include health coverage, Employee Assistance Program (EAP) with free mental health support, life and disability insurance, an Employee Stock Purchase Program (ESPP), a retirement/pension plan, wellness dollars, tuition reimbursement, family-forming benefits and more. Benefits vary by countryplease ask your Talent Acquisition contact for details specific to the location you are applying to.
Appian provides AI automation for mission-critical work. We automate complex processes in large enterprises and governments. Our platform is known for its unique reliability and scale. Weve been automating processes for more than 25 years and understand enterprise operations like no one else. For more information, visit appian.com. [Nasdaq: APPN]
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Appian is an equal opportunity employer that strives to attract and retain the best talent. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.
Appian provides reasonable accommodations to applicants in accordance with all applicable laws. If you need a reasonable accommodation for any part of the employment process, please contact us by email at ReasonableAccommodations@appian.com. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.