Executive Assistant
BD
USA CA - San Diego (BDB), Unknown
Full-Time
$29
RemoteExecutive
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
Overview:
The Executive Assistant (EA) provides high-level administrative and operational support to the Vice President / General Manager of the Reagents & Assays Segment and their team, while also serving as a key point of contact for administrative and site-related support in the San Diego office. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, matrixed environment.
The ideal candidate is proactive, detail-oriented, and comfortable working independently while partnering cross-functionally to ensure executive effectiveness and a well-run site.
Key Responsibilities:
Provide complex calendar management, scheduling, and coordination across time zones and global stakeholders
Coordinate domestic and international travel, including itineraries, accommodations, and timely expense reporting while adhering to T&E policies
Prepare, edit, and format executive-level presentations, reports, and communications
Support leadership meetings, operating reviews, including agenda creation, logistics, and follow-up on action items
Serve as a trusted partner handling sensitive and confidential information with professionalism and discretion
Act as a liaison between the VP/GM and internal/external stakeholders, anticipating needs and facilitating timely communication
Site Support – San Diego Office
Provide administrative and operational support for the San Diego site, helping ensure a positive employee experience
Coordinate site meetings, events, and town halls (logistics, communications, catering, room setup)
Partner with Facilities, IT, HR, and Safety teams on site-related requests and initiatives
Support onboarding logistics for new hires at the site, as needed
Assist with space planning, supplies ordering, visitor coordination, and general office operations
Serve as a point of contact for employees on routine site-related questions or needs
Provide backup support to other administrative professionals as needed
Qualifications Required
5+ years of experience supporting senior leaders (VP level or above) in a corporate environment
Proven experience managing complex calendars, travel, and executive-level logistics
Strong proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)
Excellent written and verbal communication skills
High level of professionalism, integrity, and discretion
Preferred
Experience utilizing AI tools
Experience supporting a GM or segment/business unit leader
Prior site support or office management experience
Experience working in a matrixed, global organization
Familiarity with life sciences, diagnostics, or regulated environments
Key Competencies
Ability to anticipate needs and act with minimal direction
Exceptional organizational and time-management skills
Strong attention to detail and follow-through
Comfortable balancing executive priorities with site-level responsibilities
Collaborative, service-oriented mindset
At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.
For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.
To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.
We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.
To learn more about BD visit https://bd.com/careers.
Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.
Required Skills
Optional Skills
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At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You."
Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.
Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.
Salary Range Information
$29.70 - $47.50 USD Hourly