Executive Assistant, Chief Operating Officer, Digital
Equinix
New York, New York
Full-Time
Competitive
OfficeExecutive
Who are we?
Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.
Job Summary
We areseekinga dynamic and highly skilled Senior Executive Assistant to support the Chief Operating Officer,Digitaland play a pivotal role within our Digital and Innovation Office. This is not simply an administrative position — it is an opportunity to be a trusted connector, a relationship builder, and akey coordinatoracrossone of the most forward-thinking teams in ourorganisation.
The ideal candidate will be intuitive and proactive,anticipatingneeds and thinking several steps ahead. You will bring a solution-oriented mindset, thrive in a fast-paced environment, anddemonstrateexceptionalorganisationaland communication skills. With a strong customer service ethos and the ability to manage competing priorities seamlessly, you will ensure the COO and the wider Digital & Innovation teamoperateat their highest level of impa
Responsibilities
Calendar management:Manage a complex and demanding calendar and travel schedule, routinely planning,coordinatingand scheduling meetings across multiple time zones. Act as a strategic gatekeeper for the COO's time —prioritisingrequests, ensuring alignment with key priorities, and diplomatically declining or redirecting lower-value commitments.
Travel planning and management:Arrange business travel, prepare detailed itineraries and country engagement plans, and process expenses efficiently in Concur. Given the COO's global remit, agenda management during international travel is a significantcomponentof this role.
Senior stakeholder engagement:Confidently liaise with senior executives, customers, partners, and relevant external stakeholders. Serve as a trusted liaison between the COO, direct reports, and the widerorganisation—representingthe Digital & Innovation Office with professionalism and discretion.
Inbox management:Continuously review,categorise, and action inbox items on behalf of the COO whereappropriate. Propose and implement an inbox management approach including automation rules and filtering tomaximisefocus.
Communication channels:Monitorkey communication channels (Outlook, Teams, Viva Engage, LinkedIn) and surface critical information ina timelyand structured way to keep the COO informed and prepared.
Briefing materials and meeting management:Develop meeting materials including background research, participant profiles,previouscommitments, and suggested discussion points. Prepare briefing packs ahead of key meetings.Organiseand execute meetings, distribute actions, and follow up on commitments to accelerate executive decision-making.Prepare exec summaries followingkey meetingsbased off ofrecordings and transcripts.
Event and meetinglogistics:Plan andorganiseallhandsmeetingsandhigh-profile external engagements. Manage venue, catering, AV/video conferencing, IT setup, and security access.Supportthe setup of Zoomwebinarsasrequired, hostallhandsandtownhallmeetings.
Special projects and initiatives:Provide supportandprogram managementfor strategic projects, employee engagement initiatives, and Digital & Innovation Officeprogrammes.Coordinatespecialprojectsanddepartment-wideevents,likeallhands,townhalls,andsupportslidedeckcreation.
Procurement support:Raise purchase orders and manage approvals using Coupa. Facilitatetimelyapproval of invoices for payment. Maintainaccuraterecords of procurement activity.
Systems administration:Manage delegated approvals across systems and workflows, ensuringappropriate documentationand escalation whererequired. Track follow-ups on approvals, signatures, and responses tomaintainmomentum.Review and manage all travel and expense approvals on behalf of the executive,while usingstrong judgementregardingapprovals and notifications,and discretion.
Executive Assistant community:Build andleveragecollaborative relationships with Executive Assistants across the company. Actively contribute to a connected and high-performing EA network within the Digital & Innovation Office and beyond.
Judgment,confidentialityand discretion:Demonstrateexceptional judgement and the confidence to act on behalf of the COO whenappropriate. Handle all sensitive information with the utmost professionalism and discretion through every interaction.
Qualifications
The targeted pay range for this position in the following location is / locations are:
United States - New York City Office NYO1 : 77,000 - 115,600 USD / Annual
United States - DA1 Dallas : 70,000 - 105,000 USD / Annual
Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location.The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.
The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.
Equinix Benefits
As an employee, you become important to Equinix’s success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we’re providing you with the best package possible. So, wherever you are in your career and life, you’ll be able to enhance your experience and bring your whole self to work.
Employee Assistance Program: An Employee Assistance program is available to all employees.
US Benefits: - Insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members. - Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future. - Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge. Eligibility requirements apply to some benefits. Benefits are subject to change and may be subject to specific plan or program terms.Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
We use artificial intelligence in our hiring process. Learn more here.
This posting is for a backfill position, meaning it is to fill an existing vacancy within our organization.