Executive Assistant (Coordinator - Office of the CEO)

Join Triumph!

At Triumph, our vision is a world where freight transactions are accurate and seamless on the most modern and secure freight transaction network. That’s why we’re looking for passionate, innovative, solutions-oriented people to join our team. We thrive on providing exceptional customer service and we look for team members with an entrepreneurial spirit and a passion to build successful partnerships with our clients. Because at the end of the day our goal is to help our partners businesses run better.

Position Summary: The Executive Assistant functions as a Coordinator within the Office of the CEO, providing high-quality administrative and operational support across a team-based executive support model.

This role reports directly to the Chief of Staff and works closely with the Executive Assistant to the CEO. The position supports senior leaders including the Chief Operating Officer (COO), Chief Financial Officer (CFO), EVP – Corporate Strategy & Development, and EVP – Product Strategy, with lighter support to the SVP – Corporate Development & Strategy and EVP – Head of Investor Relations, while also supporting the Chief of Staff and Office of the CEO, acting as a centralized execution resource for administrative workflows and coordination in a fast-paced environment. Calendar and responsibilities may evolve over time based on business needs, including support across Corporate Development & Strategy and broader leadership priorities.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Executive Support: Manage calendars, scheduling, and meeting logistics; adapt to evolving calendar ownership and shifting priorities

• Chief of Staff & CEO Team Support: Execute high-volume administrative tasks and support Office of the CEO workflows

• Enterprise Coordination: Partner with senior leaders and executive assistants across the organization to coordinate meetings, track down information or materials, and ensure timely communication and follow-through

• Travel Coordination: Book and manage travel, maintain itineraries, and adjust logistics as needed

• Expense Management: Prepare and submit expense reports accurately and timely

• Meetings & Events: Coordinate leadership meetings, working sessions, and events, including multi-day meetings and company-sponsored events supporting leadership and team member engagement, along with meeting setup and breakdown, distribution of materials or access, communications, and related logistical support

• Administrative Operations: Execute recurring workflows including document preparation, printing, assembling/binding materials, filing, tracking, and maintaining organized systems

• Team Support: Provide coverage, assist with operational needs, and take on tasks or projects as assigned to support evolving Office of the CEO priorities

WORKING MODEL & EXPECTATIONS

• Serves as the primary administrative support across assigned executives, operating within a coordinated team structure with clear alignment on priorities and direction

• Works closely with leadership to align on priorities and execution

• Serves as a central execution resource across multiple leaders and shifting priorities, proactively completing routine workflows and anticipating what is needed to keep work moving

• Prioritization & Alignment: Sequence work within scope while seeking direction when priorities conflict or are unclear

• Communication: Provide consistent, proactive updates and maintain alignment across stakeholders

• Working Approach: Operate effectively within established processes and preferences, applying sound judgment to maintain consistency while identifying opportunities for improvement

• Collaboration: Contribute to a collaborative and team-oriented environment with shared ownership

SUCCESSFUL PROFILE

The ideal candidate is a proactive communicator who keeps stakeholders aligned, works effectively within established ways of working, and brings a collaborative, team-oriented and positive approach. This individual is adaptable, resourceful, and coachable, demonstrates strong follow-through and the ability to anticipate needs and surface issues proactively, and is comfortable shifting priorities, tracking down information when needed, engaging with senior leaders across the organization, and maintaining a calm, reliable presence while executing high-quality work.

EXPERIENCE & EDUCATION

• Associate’s or Bachelor’s degree preferred; equivalent experience will be considered

• 3+ years of administrative or executive support experience required

• Experience supporting multiple stakeholders

• Strong organizational, communication, and multitasking skills

• Proficiency in Microsoft Office (Outlook, Excel, Word)

SKILLS & ABILITIES REQUIRED

• Confidentiality, Integrity, and Discretion

• Teamwork and Collaborative Skills

• Strong Communication (verbal and written)

• Attention to Detail and Organizational Skills

• Strong Work Ethic and Time Management

• Humility and Self-Awareness

• Problem Solving and Sound Judgment

• Adaptability, Resourcefulness, and Willingness to Learn

• Project Management and Multitasking Skills

• Tenacity and Resilience

• Technical Proficiency

• Ability to Handle Stress

WORK ENVIRONMENT

The work environment characteristics described here may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with traffic, computers, phone, and printers)

• Ability to work in a confined area

• Ability to sit at a computer terminal for an extended period of time. Occasional stooping or kneeling may be necessary

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephone

• Specific vision abilities are required by this job due to computer work

• Light to moderate lifting is required

• Regular, predictable attendance is required

#LI-MF

We offer Medical, Dental, Vision, Paid Time Off, 401k and much more.

Go on. Do it. Apply Today!