Job ID: 524454
Position Title: Executive Assistant, Events & Communication - Oakville, Ontario
Employment Type: Permanent, Full-time
Compensation: $82,000.00 to $90,000.00 per year + discretionary annual target bonus at 5% to 7.5%
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Dufferin Construction , a division of CRH Canada is hiring a Executive Assistant, Events & Communication - Oakville, Ontario !
Who we are:
Recognized as one of Greater Toronto's Top Employers and one of Canada's Top Employers for Young People , Dufferin Construction, operates a multi-million dollar construction business which provides construction services throughout Southern Ontario and on key projects across Canada. Founded in 1912, Dufferin Construction has built a solid reputation for market excellence, drawing on a rich history and a strong heritage of quality, stability and innovative leadership in the marketplace. Dufferin Construction is one of the largest heavy civil engineering contractors in the industry, employing over 1000 people.
Dufferin Construction offers a wide range of construction services that cater to the Heavy Civil, Commercial/Industrial, Municipal and Land Development market segments.
CRH Canada is proud to be a part of CRH, a global leader in building materials solutions. For the past 100 years, we have been developing innovative solutions to build the cities of tomorrow. Globally, CRH employs 80,000 people at 4,000 operating locations in 28 countries and has market leadership positions in both North America and Europe.
Why work with us?
- A global leader in construction services and material
- Rewarding career development in Canada and Internationally
- Group Medical, Extended Health and Dental Plan starting from Day 1
- Up to 100% top-up for maternity, paternity and adoption leave
- Defined Contribution Pension Plan from Day 1
- Voluntary Savings Program - TFSA & RRSP
- Annual tuition reimbursement program
- Discounts on gym membership, telecommunications and home and auto insurance
Based out of the Dufferin Construction office located in Oakville, ON and working under the direction of the Vice-President, Construction the Executive Assistant, Events & Communications is responsible for providing administrative support services, including oversight of front office and supervision of direct report. This role will also responsible for the following:
Job Responsibilities:
- Provide direct administrative support to the Vice President and other members of the Senior Management team as requested.
- Prepare high quality presentations and draft reports; conduct research and compile data and graphics and ensure branding and content is grammatically correct, adjusting as necessary.
- Prepare travel schedules, book travel arrangements, and make reservations.
- Coordinate the logistical aspects of executive team programs such as meetings, special projects, and social/business functions and events, including preparation of agendas, meeting rooms, management of guest list and invitations, booking of facilities and vendors and other arrangements as necessary.
- Complete expense reports, pay invoices, and other monetary duties.
- Main point of contact to for inbound telephone calls, e-mails, and visitors to the executive offices; Refer and/or redirect calls, e-mails, or visitors as applicable.
- Prepare correspondences, including letters, emails, meeting minutes, PowerPoints, interoffice correspondences, etc.
- Set up and maintain paper and electronic filing system including photo image database/archive used to support events and communications.
- Adhoc reporting as required to support Company initiatives.
- Perform additional tasks and participate in special projects, including the launch of Company-wide initiatives as required.
Requirements:
- Post-Secondary degree or diploma in Business Administration or related field.
- 5+ years of related administrative experience, including a minimum of 2 years in a general office management role, with experience in event coordination for a mid-sized organization.
- Excellent oral and written communication skills.
- High level of proficiency in Microsoft Excel, Word and PowerPoint.
- Superior time management skills, multitasking skills, and the ability to prioritize tasks with a strong sense of urgency under minimal supervision.
- Ability to work in a fast paced, multi-disciplined environment.
- High level of sound and independent judgment, reasoning, and discretion with excellent troubleshooting skills.
- Ability to collaborate with internal stakeholders including Corporate Communications.
- Ability to travel across the GTAA is required to support site-based initiatives as required.
- Must have a valid 'G license with reliable transportation
This job posting reflects an existing vacancy. Details will be clarified during the recruitment process, if selected.
CRH Canada, does not directly use artificial intelligence to screen, assess or select applicants. However, CRH Canada, does use Indeed.com to publicly advertise this posting and Indeed.com does use artificial intelligence as part of the screening process. More information about how Indeed.com uses artificial intelligence in their process can be found here: How Indeed Uses AI: Employer Tools and Responsible Use
CRH Canada recognizes Canada's diverse landscape. Accommodation is available upon request for applicants with disabilities throughout the recruitment and selection process.
Visit our website for more information: http://www.crhcanada.com
