Executive Assistant III, TD Securities

Work Location:
New York, New York, United States of America

Hours:
40

Line of Business:
Administration

Pay Detail:
$88,000 - $132,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

The Executive Assistant III - TDS provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with people at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization. This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.

Depth & Scope:

Provides dedicated executive administrative support, reporting directly to a Bank Executive.

Delivers senior-level administrative support and handles diverse tasks of varying complexity.

Effectively manages multiple tasks in a fast-paced environment, ensuring all deadlines are met.

Demonstrates thorough attention to detail by accurately preparing and promptly completing all required documentation, such as expense reports, presentations, invoices, correspondence, tables, charts, and files.

Organizes and schedules meetings, including room booking facilities, arranging equipment, and coordinating refreshments as needed.

Manages all travel logistics including registration for events and conferences, transportation, airfare, and hotel reservations.

Proactively oversees calendar and travel bookings to prevent scheduling conflicts.

Responds promptly during off-hours when urgent tasks arise.

Provides exceptional administrative support, consistently upholding professionalism and delivering excellent service in all interactions with internal and external stakeholders.

Efficiently manages and responds to incoming requests for information, either independently or by directing them to the appropriate person or department.

Delivers accurate and organized administrative support, including collecting and tracking data, researching information, distributing mail, processing expense reports, managing calendars, maintaining files / administrative supplies, and handling other required tasks.

Exercises discretion in handling confidential correspondence and information, escalating issues when appropriate.

Prioritizes and manages workflow to maintain quality and efficiency, adapting flexibly to changing work priorities and meeting deadlines.

Maintains expertise in relevant software and department-specific systems, such as MS Office (Word, PowerPoint, Excel, Outlook..), Adobe. Uses software programs and equipment efficiently, producing documents and information that support team needs.

Effectively manages expectations and concerns through strong verbal and written communication skills.

Takes initiative to identify and recommend improvements in job function, researching and resolving issues as needed to accomplish assigned tasks.

Acts as a collaborative team member, adjusting flexibly to changing priorities.

Keeps team members informed about project status, progress, and relevant information related to daily activities.

Supports the team by continually developing knowledge within the area of responsibility.

Exercises autonomy and discretion to make decisions within established parameters.

Handles sensitive and confidential material requiring discretion.

Education & Experience:

Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below

5+ years of related experience

Exceptional clerical and administrative skills

Experience working in a financial institution a plus

Previous experience supporting a C-suite level Executive preferred

Knowledge of division organization, terminology and operations

Ability to work independently

Strong organizational skills, with ability to keep others focused, on task and efficient

Excellent communication skills, both written and verbal

PC skills, including proficiency with spreadsheets, reporting tools and presentation software

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.

Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more

Additional Information:
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development

If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you're passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.

Interview Process
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.