Executive Assistant (Secretariat Office)

1Our Executive Assistants provide a full range of executive support to the Head of Department and assist in the development and support of the department strategy and transformation. This role develops and manages relationships with a number of key internal and external stakeholders and must maintain high levels of confidentiality and professionalism at all times.

About the Role:

We are seeking a perm F/T Executive Assistant to support our Secretariat Lead based in our Blackburn, Melbourne office.

This role is responsible for providing a full range of Executive Support to the Secretary to the Property Trusts and will provide strategic support and assistance to the Trustees ensuring accurate documentation and timely coordination of any work requiring attention by the Trustees. You will be required to develop and manage relationships with a number of key internal and external stakeholders and must maintain high levels of confidentiality and professionalism at all times.

Key Responsibilities:

• Prepare and manage Trustee documentation, including agendas, minutes and resolutions
• Provide high-level administrative and diary support to the Secretary to the Property Trusts
• Coordinate meetings, travel, communications and daily workflow
• Maintain effective document control, record management and confidential filing systems
• Support Trustees with integrity checks and access to required systems/portals
• Manage financial administration, including expenses and invoices
• Deliver general office support to ensure efficient day-to-day operations

About You:

• Experience in analysis of new systems/process and making recommendations for improvement
• Experience and exposure to senior executives with demonstrated experience in leadership, influencing and relationship management with key stakeholders at senior levels of organisation

Requirements of the Role:

• A National Criminal History Check is required
• Working with children’s check
• This role is based on-site and requires office attendance five days a week

Why Work For Us:

• Eligible employees can access NFP Salary Packaging (up to $15,900 tax free) plus meals and entertainment benefit ($2,650)
• Generous paid Parental Leave for primary (12 weeks) and secondary carers + Purchased Leave Scheme (up to 8 weeks) + Workplace Support Leave (5 days) for volunteering in Salvos initiatives
• Flexible arrangements, access to Fitness Passport and Consumer Discounts
• Access to EAP and health & wellness initiatives
• Ongoing training and development opportunities that enhance on the job skills and proficiency
• Rewarding and fulfilling purpose driven careers that have positive and sustainable social impacts

How to Apply:

We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to apply via the link and submit a current CV and a cover letter which details your alignment with the essential requirements of the role.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration