Facilities Coordinator

Frontier Economics is an economics consultancy that tackles the big questions facing governments, businesses and society. We help our clients to analyse and understand their markets and to formulate strategies based on sound economics. The methods and models we use are often complex, but our advice is always succinct, clear and honest.

The company has grown rapidly since it was founded almost 27 years ago and currently has around 500 staff working across nine European offices (Amsterdam, Berlin, Brussels, Cologne, Dublin, London, Madrid, Paris and Prague). The company is employee-owned and has a strong culture of openness and employee engagement.

About the role:

We are seeking a proactive and organised Facilities Coordinator to support the day-to-day running of our Dublin office.

This is a part-time role (c.60%) requiring a strong on-site presence (ideally across 4–5 days with flexibility on hours). The role focuses on ensuring a smooth, professional and welcoming office environment for colleagues and visitors.

You will work closely with colleagues in Dublin, as well as with the Facilities Manager and Director of Facilities based in London. While the role requires initiative and independence, guidance and support will be provided.

This role would suit someone with previous office, facilities or administrative experience who enjoys a varied, hands-on role and is looking to work within a collaborative and supportive environment.

The Key Areas of Responsibility

Reception & Front of House:

• Act as the first point of contact for visitors, clients and suppliers

• Manage meeting rooms, hospitality and catering services

• Handle incoming calls, post, courier and deliveries

Office & Facilities Management:

• Support the smooth day-to-day operation of the day-to-day running of the Dublin office

• Maintain high standards across office spaces

• Conduct regular office walkthroughs and proactively resolve issues

• Manage office supplies, stock control and supplier invoicing

• Liaise with building management, cleaning providers and contractors

• Coordinate routine repairs, maintenance and office equipment servicing

Health & Safety:

• Act as local coordinator for office Health & Safety activities in collaboration with the central Facilities Team

• Undertake first aider and fire warden responsibilities (training provided where required)

• Help maintain H&S records, policies, and documentation

• Conduct periodic checks and support annual risk assessments

• Deliver H&S inductions for new joiners

• Maintain emergency procedures and documentation

Office Planning & Projects:

• Provide support for office moves, changes, and improvements as needed

Coordination & Administrative Support:

• Work closely with the Dublin PA/EA team, providing mutual support where needed

• Provide occasional administrative support (e.g. events, travel coordination)

• Collaborate with IT, Finance and People teams on office-related processes

Essential Requirements:

• Previous experience in an office administration, facilities or similar role

• Strong organisational skills and attention to detail

• Proactive approach with willingness to take initiative

• Ability to manage a varied workload and prioritise effectively

• Confident communicator with good interpersonal skills

• Comfortable working both independently and as part of a team

• Interest in or basic understanding of Health & Safety (training can be provided)

• Good IT skills (MS Office and general systems)

At Frontier Economics, we are entirely employee-owned, meaning every team member has a voice in shaping the company’s future. Our collaborative culture encourages innovation, open dialogue, and shared success. Our stimulating and thought-provoking projects are complemented by a supportive and dynamic work environment, designed to help you thrive and grow. We also offer:

• Holiday Entitlement:28 days of annual leave, plus public holidays, with the option to purchase up to 10 additional days of holiday per year.

• Parental Pay:Enhanced parental pay.

• Learning & Development:Extensive L&D opportunities, including Career Development Reviews with support from a dedicated Mentor.

• Private Health Insurance:Health insurance plan with Mercer Marsh with Irish Life

• Employee Assistance Programme (EAP) –Free, confidential support for work-life balance, health, family issues, or job-related challenges, available for you and your immediate family members.

• Income Protection Insurance –All employees are covered by Frontier’s Group Income Protection Scheme for long-term illness or disability.

• Life Insurance –Company-funded Group Life Assurance Scheme, covering all permanent employees from their start date.

• Cross-Office Travel & Secondments –Opportunities for secondments to different offices or practices to expand skills and experience

If you have any questions or would like any additional information please email recruitment@frontier-economics.com.

We are looking forward to receiving your application!

Frontier Economics is an equal opportunity employer and makes employment decisions without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, disability status, age, or any other status protected by law. We are determined that everyone has an equal chance to join us and progress their career with Frontier. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion in all its forms. Read more about our incentives here.