Facilities Coordinator

Together we fight for everyone’s opportunity for a better financial future.

We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage –Apply Now

Get to Know the Opportunity:

Responsible for coordinating facilities activities including space planning; administrative and facility contingency planning activities; safety coordinator; ergonomic assessments and facilities procurement. Responsible for coordinating maintenance and service for the site. Vendor management for services required for site. Oversee Physical Security Vendor and badging system. Manages internal moves and furniture installations to ensure positive customer satisfaction and to maintain appropriate inventory.

Please Note: This position has been designated as an essential worker and requires work to be performed full-time in your assigned office (Charleston, SC).

The Contributions You'll Make:

• Manages internal moves and furniture installations for small scope projects ensuring compliance to company standards. Coordinate all aspects of the physical move including meeting with managers to discuss/plan move, develop floor plans, schedule moving dates, sub-contract help as needed, coordinate packing of boxes and marking of furniture, etc.
• Participates in internal moves and furniture installations of a large scope including oversight of furniture installers and furniture purchases; assists in oversight of contract interior designers/architects. Reviews and approves design plans and installation schedules for adherence to company guidelines & budgets.
• Develops space planning/workstation designs using CAD.
• Maintains furniture inventory, including purchase, inspection and tracking of available and in-use materials.
• Creates and updates monthly reports on: service requests, actual expense to project budgeted expense, etc.; updates CAD files to ensure plans are current.
• Manages interior amenities (company art collection, signage, etc.) including redesign, removal, relocation, ordering and complaint resolution.
• Manages physical security vendor and security system, provide all reporting aspects from badging system, daily, monthly and audit report request.
• Other duties as assigned.

Minimum Knowledge & Experience:

• Two-year associate or technical degree or equivalent experience
• 5 years of experience in commercial interior design, space planning, furniture systems
• Knowledge of workstation/panel systems
• Ability to work on multiple projects, multi-task, manage time effectively and demonstrate flexibility in responding to conflicting deadlines and priorities.
• Able to communicate effectively with clients and team members and work independently without guidance.

#LI-LH1

Compensation Pay Disclosure:

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

$60,000 - $70,000

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking:Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen:Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more aboutCritical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.