Facilities Supervisor

At Probe Group, we're powered by passion, driven by curiosity, enriched by a purpose to do it better. We work hard and love a good challenge (or multiple). With clients spanning across the Pacific, Asia and North America, we’re no stranger to thinking big and working with innovative minds to achieve great success. We are dedicated to doing things better than the day before, and our exponential growth is living proof that we have stayed true to this ethos. At Probe, expect to think differently, challenge the norm and find your purpose.

Joboverview

Workwithoperationsandothercrossfunctionalteamstodeliverawiderangeoffacilitiesandadminfunctions.Thedutyistoprimarilyensurereadinessandgeneralupkeepoftheassignedfacilities.
Managesfacilitiesoperationsincludingdeveloping,implementingandoverseeingaholisticpreventativemaintenanceprogram.

Keyresponsibilitiesandaccountabilities

●EnsuresthatthedefinedtargetKRA-KPIoftheservicessuchasHousekeeping,OfficeSupplies,ConcessionairearemonitoredonamonthlybasisandreportedtotheFacilitiesandAdminManager
●PerformdailyphysicalsiteroundstoensurethatFacilitiesandAdminprocessesandstandardsareadheredto
●Supervisestheworkoffacilitiesandadminassociates;verifiesscheduledassignments;monitorstimekeepingandattendanceandactsonrequestsfortimeoff;monitorsandevaluatesemployeeperformance;coordinatesandcarriesouttrainingfornewstaffandrefreshertrainingforexistingstaff;providesday-to-dayguidanceonsafeworkpracticesin
conformancewiththecompany’senvironmentalpoliciesandstandards.
●EnsurethattheSecurityservicesarealignedbasedonthecompany’ssecuritystandard.
●Reportandfollowupanyrequestandcomplaintsfromtheend-usertotheBuildingManagementOffice
●Implement,enforceandmakerecommendationsforhouserules,policies,andprocedures
●EnsuresthattheDepartment'sexpensetrackerisvalidatedandupdated
●Contributetosustainabledevelopmentinitiatives.
●AssisttheFacilitiesandAdminManagerinsourcingandcoordinatingwithdifferentvendorsin
providingthecost-benefitanalysisandcostcomparisonforvendors.
●EnsuresthatallcontractsenteredwiththirdpartyFacilitiesvendorsareupdated;Monitorsvendorperformancebyauditingthirdpartyserviceprovidersonthequalityoftheirdeliverables
●Assistintheday-to-dayactivitiesassignedbytheFacilitiesandAdminManager
●Monitorsfitouts,renovationorconstructiononexistingofficespacesaswellassitesforfutureexpansion
●EnsuresthatallfacilitiesequipmentundergoestimelyPreventiveMaintenance
●Createand/oranalyseDepartmentMonthlyReports,OfficeSuppliesUtilizationreportetc.
●EnsuresadherencetotheAssetManagementPolicythroughrecordkeepingandassettracking.
●Ensuresthatproperassetdocumentationsareinplace(i.e.gatepassandworkpermits)
●Respondingappropriatelytoemergenciesorurgentissuesastheyarise.
●AssistinliaisingwithPEZAandLocalGovernmentUnitonstatutoryrequirements.

Qualifications:

● At least 2 years of Facilities Supervisor experience

● Preferably with BPO experience

● Must be a Licensed Engineer either Mechanical or Electrical

● Amenable to work in Eastwood, Quezon City