Finance and Administration Specialist
University of Chicago
Chicago, Illinois
Full-Time
$30
RemoteSenior
Department
Law Finance
About the Department
Job Summary
Responsibilities
Assistsand providessupporttoprepare annualbudgets, createinternal tracking mechanisms, ensure compliance with policies,proceduresand leadership’s expectations, and perform research, reporting and analysis as directed.
Acts as a resource and provides general training to faculty and staff;assistsinternal units withUniversityfinancial systems, as needed.
Oversees monitoring of all procurement activities, including approval ofpurchasingand expenditure activities.Assistsstaff with transactions in Oracle, Concur, and Workday, and provides guidance onUniversityprocurement policies.
Manages all graduate and undergraduate student employment for the Law School. Works with faculty and Law School colleagues to ensure GSU compliance and resolve any student employment issues.
Performs all related accounting functions required tomaintainthe general ledger, such asmonitoringaccounts, preparing financial projections and/or reports, and account creation, reconciliation and closing,in compliance with Generally Accepted Accounting Principles and University policies and procedures.
Reconcilesmonthly financial data,assistsin the preparation of monthly variance reports and annual effort reports, supportsthe yearend close process.
Makesdeposits,tracksgifts, payments and pledges to ensureproper allocation, reconcilesstale dated checks andmonthlywire transfers.
Submits journal entries and expense transfers in Oracle as needed.
Processespayments to vendors as needed,assistswith account set-up for vendors and independent contractors,advisesinternal unit administrators on the procurement process.
Provides administrative support to the Human Resources team as needed.
Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on thefinancial impactof human resources and academic affairs decisions.
Works with other administrators on the procurement process,allocatesexpenditures for authorization, and advises in communicationsregardingfunding agencies, subcontractors, and others at the instruction and direction of others.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree in finance or related field strongly preferred.
Experience:
Experience with Oracle Cloud ERP and/or chart of accounts strongly preferred.
Technical Skills or Knowledge:
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiencywith Microsoft Office (Word, Excel, PowerPoint).
Preferred Competencies
Strong financial and analytical skills.
Communicate accounting and financial information clearly and concisely.
Exceptional attention to detail and organizational skills.
Develop strong working relationships with internal units and University-wide offices.
Think strategically and translate into operationalobjectives.
Independently develop and analyze alternative solutions and make recommendations.
Ability to exercise sound judgment,discretion,and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to work independently and complete projects on time and accurately with minimal supervision.
Working Conditions
This position is available for partially remote work based on business needs of the Law School.
Application Documents
Resume/CV (required)
Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in theBenefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.