Fleet Operations Specialist at Formic | JobProMax

Who We Are:

At Formic, were on a mission to revolutionize American manufacturing and create more abundance in the world. We believe in continuing the American legacy of innovation by making automation accessible to all manufacturers and increasing their factory productivity by 10x.

Built upon deep expertise in robotics and manufacturing, our unique full service automation solutions combine the best automation technology, software, and analysis tools for manufacturers with best in class uptime, support, and maintenance services. We are creating a new era of supercharged efficiency and competitiveness for US manufacturers.

As the world faces growing pressure from tariffs, rising costs, and labor shortages, Formic is uniquely positioned as the industry leading solution to overcome these challenges. Fueled by our vision for a re-industrialized domestic supply chain, everything we do is aimed at growing Made in America products. And were growing fast - achieving 7x growth in production hours YoY.

Supporting us in our mission, with investments thus far totaling over $60 million, are backers including Lux Capital, Initialized Capital, Blackhorn Ventures, Mitsubishi HC Capital NA, and CEOs and founders of multiple Fortune 50 companies.

Role Overview
This role sits at the intersection of Supply Chain, Project Management, and Field Service Operations. The Fleets Operations Specialist ensures projects are set up correctly, executed cleanly from a procurement and documentation standpoint, and closed out with full financial and operational integrity. This position is critical to maintaining operational rigor, visibility, and accountability across projects.

Key Responsibilities

Supply Chain & Procurement

Reconcile parts purchased via company credit cards and ensure alignment with project and financial records
Support procurement requirements, including entering purchase orders into ProcureDesk
Track and resolve outstanding compliance documentation (COI, ACH, tax exemption forms)

Project Management & Administration

Set up and maintain standardized project folders
Pre-populate project summaries using data from project ADTs
Track active projects and flag gaps or risks related to documentation or procurement
Manage project wrap-up by posting all required FinOps and closeout documentation

Field Service Support

Follow up on open or incomplete field service work orders
Ensure all service documentation is completed accurately and closed in a timely manner

What Success Looks Like

Projects are launched with complete, accurate setup and documentation
Procurement and financial records are clean, auditable, and timely
No projects linger due to missing paperwork or incomplete service records
Field service and operations teams experience reduced friction and clearer visibility

Ideal Profile

Highly organized with strong attention to detail
Comfortable working across multiple systems and teams
Proactive, accountable, and able to drive tasks to completion
Experience in operations, supply chain, project coordination, or field service support preferred

What we look for:

Were building a company from the ground up, so every single person we hire has a massive impact on our team, culture, and ability to accomplish our mission. While each individual brings their own unique skills and perspectives to Formic, we look for people who share our vision and act in alignment with our Operating Principles. If this sounds like you, Formic could be the place for you!

Fearless Optimism:You share our ambitious vision of what we can accomplish. Youre aware of the challenges we will face as a startup doing new things in an old space, but youre energized by the incredible opportunity we have to drive change for our customers, and for the manufacturing industry at large.
Factories First:You have a strong customer focus, no matter who your customer is. You seek to make things easier and better for our customers, even if it makes your job a little harder.
Today, Not Tomorrow: There are always plenty of projects to tackle in a startup, but you prioritize, take accountability for work, and have a bias toward action.
Be Right Often: You dont do things just because thats how theyve always been done. You keep looking for ways to improve, seek out feedback along the way, and back your decisions up with data.
Made of Rubber:Just like rubber, when you fall you bounce back up. You know theres going to be a lot of challenge and change in our work ahead but you are adaptable, resilient, and ready to thrive through it all.
Good Baton Passes:You work with a desire to make things easier and better for your team members. You use empathy to understand the needs and goals of others and support each other so Formic can be successful together.

Equal Opportunity

Formic is an equal opportunity employer. We do not discriminate on the basis of race, color, religion or religious creed, sexual orientation, gender, gender identity, marital status, family or parental status, disability, military or veteran status, or any other basis protected by law. All employment decisions are based on a persons merit, business needs, and role requirements. If you require further accommodations or have questions regarding accessibility of our roles, please reach out to careers@formic.co.

AI Use

At Formic, fairness and transparency are at the heart of our hiring process. We use AI-powered tools in some interviews to help our teams evaluate candidate responses, but all final hiring decisions are made by humans. You can learn more about how AI is used in our recruitment process by reviewing our AI Hiring Disclosure linked here.

**Important Notice on Recruitment Scams

Formic has been made aware of fraudulent outreach claiming to represent Formic through various scam or phishing attempts. Please note that all communications from Formic will come from a verified @formic.co email address or verified LinkedIn account. Formic will never ask you to download unsolicited documents, schedule interviews via third parties without prior application, or share personal or financial information. If you receive suspicious outreach, please disregard it and report it to careers@formic.co.

Fleet Operations Specialist

Formic

Job Description