Global Operations - Facilities and Logistics Clerk

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

We are seeking a motivated and reliable permanent Facilities and Logistics Clerk to join our fast-paced, service-oriented company in our Nashville, TN office. This role is integral to ensuring the efficient daily operations of our mailroom. A can-do attitude and a dedication to accuracy and timeliness will be essential for success in this position.

Responsibilities

Mailroom Management:

• Oversee all mailroom operations, including receiving, sorting, and distributing mail and packages.
• Ensure timely and accurate shipping and receiving of packages, utilizing appropriate tracking systems.

Delivery and Distribution:

• Coordinate and perform deliveries within the office and to various departments.
• Maintain a schedule to ensure prompt and efficient delivery services.

Pantry Management:

• Manage pantry supplies and inventory, ensuring the pantry is well-stocked and organized.
• Order and replenish pantry items regularly, maintaining relationships with suppliers.

Office Supply Management:

• Monitor and manage office supply inventory, ensuring that all departments are adequately stocked.
• Place orders for office supplies as needed and maintain a record of supply usage and expenditures.

Office Services:

• Provide general office services, including setting up meeting rooms, assisting with office moves, and maintaining common areas.
• Collaborate with the facilities team to support various office functions and events.

Physical Labor and Organization:

• Perform physical tasks such as lifting, moving, and organizing packages, supplies, and office furniture.
• Ensure that storage areas are well-organized and items are easily accessible.
• Adhere to safety guidelines to prevent injury and maintain a safe working environment.

Office Moves:

• Coordinate and execute office moves, including packing, transporting, and unpacking office items.
• Work closely with employees to ensure smooth transitions with minimal disruption to operations.

Event Support:

• Provide logistical support for company events, including setup, breakdown, and organization.
• Assist with packing up and organizing materials post-events such as the CMAs, BBQs, and other corporate gatherings.
• Ensure that all event-related equipment and supplies are properly stored and maintained.

Qualifications

• Organizational Skills: Strong ability to manage multiple tasks and priorities efficiently.
• Attention to Detail: Meticulous attention to detail in handling mail, packages, and office supplies.
• Physical Stamina: Ability to perform physical tasks, including lifting and moving heavy items, with ease.
• Reliability and Responsibility: Demonstrated reliability and the ability to take initiative in managing responsibilities.
• Communication Skills: Effective communication skills for interacting with colleagues, vendors, and other stakeholders.
• Customer Service Orientation: Commitment to providing high-quality service and support to all members of the organization.
• Professional Development: Opportunities for training and development in areas such as logistics, inventory management, and customer service.
• Career Advancement: Potential for growth within the facilities department.
• Long-Term Commitment: This is a permanent role with opportunities to become a key player in the organization’s day-to-day operations.
• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience working in shipping/receiving, stocking, or a similar role.
• Excellent verbal communication skills.
• Strong organizational and multitasking abilities.
• Experience with FedEx/USPS is a plus.

Location

• Monday - Friday: 9am-6pm in our Nashville office.

Compensation

The base hourly rate for this position is in the range of $20.00-$24.00. This position is also eligible for benefits and a discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information.An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.