Human Resources Assistant II

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

910 Genesee St, Rochester, New York, United States of America, 14611

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100994 Ofc HR Strong Staffing

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$18.65 - $26.11

Responsibilities:

This position supports the operational and procedural day to day tasks associated with the Strong Staffing administrative office and coordinates efforts with external agency partners related to Temporary personnel placement. Anticipates and plans for day-to-day human resources needs and trends in partnership with the Department Coordinator. Identifies problems and all relevant issues in straightforward situations, assesses each using standard procedures and makes sound decisions.

On-Boarding/Off-Boarding Strong Staffing Employees and Contingent Workers (CW):

• Review Staffing Orders placed by departments in Jira

• Monitor External Agency Partner CW Master Rosters to:

  • Conduct candidate 5-point pre- checks prior to assignment placement

  • Monitor on-going Assignment Tracking and or transfers and rehires

• Ensure Strong Staffing New hires/CW get entered into the HR system of record prior to start of assignment.

• Monitor assignment activity to ensure that employee lifecycle transactions get processed in timely fashion related to data changes (i.e. pay rate changes, assignment transfers/changes and or, terminations).

• Review submitted Agency Checklists and ensure pre-employment checks were conducted for CW and verify candidate meets the minimum qualifications.

• Monitor my Path to review Strong staffing employees and CW have completed their initial mandatory training based on role.

• Assist with walk-in candidates/employees at the HR Employment Service Center:

  • Inquiries about job posting process

  • Inquiries about setting up Direct Deposit

  • Existing Strong Staffing Employee questions ¿ payroll, other assignments, etc.

Payroll/Timekeeping

• Assist department coordinator with management of Strong Staffing Employee Time keeping approval, biweekly.

• Respond to employee calls and emails regarding payroll questions.

• Troubleshoot missing timecard entries.

• Ensure new hire strong staffing tax withholding documents are submitted to payroll before first pay cycle.

• Serve as back-up to create Strong staffing standard schedule in UKG timekeeper

Reporting/Tracking:

• Run End of Probation Reports

• Run 4 month and end of Assignment Reports

• Run Union Reports ¿ to validate duration of assignments does not exceed Union contract terms.

Administrative Duties:

• Create and maintain Personnel file folders for new Strong staffing employees.

• Maintain files for authorization forms, requisitions and Agency resumes.

• May cover for Front Desk- I-9 /E-Verify relief as needed.

• May assist at job fairs or onsite recruiting events.

Other duties as assigned

QUALIFICATIONS:

Required:

• Associates Degree

• 3 years in Human Resources or related functions and or equivalent combination of education and experience.

Preferred:

• Familiarity with UR Policies and Procedures

• Intermediate level of Computer proficiency

• Detail orientated and ability to multi-task

• Strong organizational skills

• Familiarity with HR Systems

• Ability to trouble-shoot issues

• Strong interpersonal communication skills

• Familiarity with payroll/timekeeping systems

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.