IP Clerk

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Intellectual Property Team as an IP Clerk located in our Boston office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Boston office, on a hybrid basis (one remote day per week). Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the IP Prosecution Sr. Manager.

Position Summary

The IP Clerk will play a vital role in the GT IP Prosecution team, supporting legal teams by managing correspondence from the USPTO and foreign Patent Offices, conducting life science-based patent and trademark searches, and assisting with due diligence projects and drawings for patent applications. The position provides a great introduction to the IP practice at a large law firm. Many former IP Clerks have gone on to attend law school, become patent agents, or to work as paralegals. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Manages incoming US Patent and Trademark Office (USPTO) and foreign Patent Office correspondence

• Works with attorneys to conduct life science based searches of patent and trademark databases

• Prepares and sends letters reporting US PTO and foreign correspondence to clients

• Prepares drawings for life science patent applications.

• Works on Sequence Listings for patent applications that include polynucleotide and amino acid sequences

• Work with attorneys to conduct life science based searches of patent and trademark databases

• Analyzes scientific literature in connection with special projects

• Maintains and organizes client files and electronic databases

• Works on Information Disclosure Statements

• Performs administrative tasks for IP department

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Excellent interpersonal skills.

• Good working knowledge of biology, chemistry, and/or molecular biology

• Strong attention to detail and good work ethic.

• Outstanding oral and written communication skills

• Professional demeanor

• Ability to establish and maintain effective working relationships with personnel at all levels of the organization.

• Willingness to work collaboratively as part of a team

• Good organizational skills and the ability to manage time effectively

• Ability to shift priorities and manage change with a positive outcome

• Proactive in seeking out projects and managing tasks

• Provides outstanding client service, meet high quality standards for services and meet or exceed client expectations.

Education & Prior Experience

• Bachelor’s degree required

• Prior life-science experience is a plus

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe Acrobat

• Experience using electronic document management systems (e.g., iManage or Filesite) is a plus

• Exceptional computer skills with the ability to learn new software applications quickly

• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

The expected pay range for this position is:

$29.54 - $30.20 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.