Lead Logistics – Document Expert
Maersk
Vietnam, Hồ Chí Minh, Ho Chi Minh City
Full-Time
Competitive
OfficeManager
This is an exciting career opportunity to work in a multinational, Global 500 company that makes global trade happen. You will be interacting daily with colleagues internationally, giving you the opportunity to develop your professional skills in a global environment. We provide support for you to shape your own career by achieving expertise and learning on the job.
We Offer
Maersk being the global leader in the industry, you’ll have the opportunity to work for a large global organization and get exposure to excellent processes and systems. You will join an organization that offers a challenging and rewarding career where everyone’s contribution is valued and rewarded.
On leadership and mentoring, Maersk has a nurturing management culture. Throughout their career, your leaders will support your ideas and provide necessary advice and training. You’ll be given the opportunity to prove yourself, as well as challenging work that develops your abilities.
On career development, there are wide range of roles in Maersk and Maersk has a very good career mobility program that establishes a culture of priority consideration to internal candidates and to encourage employees to take responsibility for managing their careers whether to move laterally or vertically.
Key Responsibilities:
FOR DOCUMENTATION EXPERT:
1. Export Documentation Handling
Collect, follow readiness, and validate shipping documents (Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, etc.).
Ensure document packages comply with IOP and SOP requirements, while maintaining defined KPIs.
Coordinate with vendors, internal teams, customers, and destination offices to ensure accurate and timely submission of documents.
Proactively follow up, troubleshoot issues, and ensure all activities required for documentation and cargo release are completed on time.
2. Import Documentation Handling
Receive and verify all import-related documents in accordance with customs and regulatory requirements.
Coordinate with customs brokers, carriers, and internal teams to facilitate smooth clearance and delivery.
Address documentation discrepancies promptly to prevent delays.
Maintain accurate shipment status updates in the system.
FOR CARRIER DOCUMENTATION EXPERT:
1.CarrierDocument Handling
Own all solution Operations activities under file management for the customers under purview.
Carrier Bill of Lading validation:
Follow-up Shipping Instruction Carrier/NVOCC/FWD, collect, follow readiness, and validate shipping documents – Carrier Bill of Lading with FCR/HBL and Systemdocument.
Co-ordinate with Customer Service andSystemteamfor FCR/HBL issuance timelyand accuratelycomparing with Carrier Bill of Lading
Ensure Carrier Bill of Lading validationcomplyingwith IOP and SOP requirements, while maintaining defined KPIs.
Promptly address required documents revision to avoid disruptions in the documentation workflow and delays in cargo receipt at the destination
Coordinate with internal teams(origins and destinations) and external teams (vendors, carriers,Custormers)to ensure accurate and timely submission of documents.
Adhere toStandard Operating Procedures (SOPs) andInternal Operating Procedures (IOPs) per client basis during daily task management or coordinate with related team for process verification and IOPs updated.
Carry out all activities in a manner which will contribute to the achievements of individual and team Key Performance Indicators (KPIs).
Proactively follow up, troubleshoot issues, and ensure all activities required for documentation and cargo release are completed on time.
Stakeholders’performance management (Carriers, FWD, NVOCC,internal parties) to ensure data quality and customer satisfaction; as well as cost control efficiency.
Exhibit flexibility regarding work schedules and assignments.Understanding business criticality and prioritizing the tasks effectively to ensure customer satisfaction.
Qualification/s:
Bachelor’s degree in Logistics, Supply Chain, International Business, or related fields.
Minimum 6monthsinternship experience in Logistics and Shipping industryor experience in export-import documents (fresh graduates with relevant internships will be considered).
Detail oriented,hardworking andhave high commitment to the job.
Good command of English (both written and spoken).
Language (Thai, Khmer,Burmese,..) is a plus.
Knowledge of shipping documentation, Incoterms, and basic customs procedures.
Influent Microsoft office (excel, power point, outlook, ...)
Passion in working with process and customers, with a careful sense.
Strong attention to detail, problem-solving skills, and ability to work under tight deadlines.
Proactive and quick learning, strong mind of improvement.
Able to coordinate with team in works and engagement events.
Power BI, automation application understanding is a plus.
Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.